Finance Assistant

Fund Disbursement:

• Writing of Cheques as approved by relevant budget holders.
• Maintain proper filing and easy retrieval of finance documentation.
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
• Conduct weekly and month end cash counts.
• Payment of participants and other SCI cash payments out of the office
• Update daily Cash GLACOS and reconcile cash and book balances.

Cash Flow:

• Maintain petty cash with strong supervision from the finance officer.
• Update & maintain manual cash book.
• Maintain optimum cash balances and advises the Finance Officer for cash replenishment (including emergencies)

Financial Information and other support functions:

• Assist during audit to retrieve all relevant documents for audit exercise.
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use.

System Administration:

• Registration of all cash paid invoices in GLACOS on weekly basis
• Weekly and daily cash Reconciliation

Others:

• Ensure all documents are filed and stamped “PAID.”
• Any other duties as assigned by the supervisor or line manager.

Working Relationships:

• Internal: All budget-holders, Bank Signatories, and other staffs.
• External: Auditors, Bank, Government bodies, include regulatory agencies.

Skills and Behaviours (our Values in Practice):
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
• Holds self and others accountable.

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively.

Collaboration:

• Working effectively with stakeholders to achieve common goals.
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners.
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks.

Integrity:

• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.