Supply Chain Coordinator

Required Qualifications & Experience (Minimum)

• Bachelor’s degree in Business Administration, or related field.
  
• Minimum of 3–8 years of experience in supply chain, procurement, or logistics management, preferably in humanitarian or development organizations.
  
• Strong computer skills including Microsoft Office and ERP systems.
  
• Experience working in NGO or humanitarian supply chain operations is an advantage.
  

1. Procurement Coordination

• Coordinate procurement activities in accordance with FRAD procurement policies and donor regulations.
  
• Support the preparation and consolidation of procurement plans.
  
• Ensure procurement processes follow approved procedures and procurement thresholds.
  
• Prepare and review procurement documentation including RFQs, bid analysis, purchase orders, and procurement reports.
  

2. Vendor Management

• Support vendor identification, registration, and prequalification processes.
  
• Maintain and update the vendor database within the FRAD ERP system.
  
• Ensure vendor due diligence and KYC procedures are conducted in accordance with FRAD Vendor Management Policy.
  
• Support the monitoring and evaluation of vendor performance.
  

3. Warehouse and Inventory Management

• Coordinate warehouse operations to ensure proper receiving, storage, and distribution of goods.
  
• Ensure accurate inventory records and stock management through the FRAD ERP system.
  
• Monitor stock levels and coordinate timely replenishment of supplies.
  
• Support regular physical inventory counts and stock verification exercises.
  

4. Logistics and Distribution

• Coordinate transportation and delivery of program and operational supplies to field locations.
  
• Ensure proper documentation for dispatch and delivery of items.
  
• Support logistics planning for program activities and field operations.
  

5. Documentation and Record Keeping

• Ensure all supply chain documentation is properly maintained and archived.
  
• Maintain records of procurement, warehouse transactions, and logistics operations.
  
• Ensure documentation is readily available for internal and external audits.
  

6. ERP System Management

• Ensure procurement, inventory, and vendor management activities are properly recorded in the FRAD ERP system.
  
• Monitor system data accuracy and ensure timely updates of supply chain records.
  

7. Compliance and Risk Management

• Ensure compliance with FRAD supply chain policies, donor regulations, and organizational procedures.
  
• Support internal compliance monitoring and audit processes.
  
• Identify risks within supply chain operations and propose mitigation measures.
  

8. Reporting and Coordination

• Prepare periodic supply chain reports including procurement status, inventory reports, and logistics updates.
  
• Provide regular updates to the Supply Chain Manager on operational activities and challenges.