Warehouse Assistant

Required Qualifications & Experience (Minimum)

• Diploma, HND or Bachelor’s degree related field.

• Minimum of three (2) years’ experience in humanitarian response, particularly in advocacy and community engagement.

• Strong computer skills including Microsoft Office.

• Demonstrated ability to multitask and work under pressure.

1. Goods Receiving and Verification

• Receive all goods delivered to the FRAD Foundation warehouse and verify them against the Purchase Order, Delivery Note, and Goods Received Note (GRN).

• Check the quantity, quality, and condition of items before acceptance and report any discrepancy or damage to the Procurement and Logistics Manager.

2. Proper Storage and Arrangement

• Ensure all items are properly labeled, organized, and stored according to FRAD Foundation warehouse management procedures.

• Maintain appropriate storage conditions to prevent damage, loss, or deterioration of items.

3. Inventory and Stock Management

• Maintain accurate stock cards and inventory records for all items received and issued from the warehouse.

• Ensure all stock movements are recorded promptly in the FRAD Foundation ERP system and physical records.

4. Stock Issuance and Distribution

• Issue warehouse items only against approved store release forms or requisitions. • Ensure all items released are properly documented and acknowledged by the receiving department or program team.

5. Stock Monitoring and Replenishment

• Monitor stock levels and inform the Procurement and Logistics Manager when items reach minimum stock levels

• Support procurement planning by providing accurate stock information when required. 6. Stock Counts and Inventory Control

6. Stock Counts and Inventory Control

• Participate in regular physical inventory counts and stock verification exercises. • Assist in reconciling physical stock balances with stock records and ERP reports.

7. Warehouse Safety and Cleanliness

• Maintain a clean, organized, and secure warehouse environment at all times. • Ensure compliance with safety standards, including proper stacking, handling, and storage of materials.

8. Documentation and Record Keeping

• Maintain proper filing of all warehouse documents including GRNs, delivery notes, stock cards, store release forms, and inventory reports.

• Ensure all documentation is complete and available for internal and external audits.