Administrative Assistant (Programs)

Job Requirements:

• University degree in Business Administration, Secretarial Studies, or related area of study.

• At least 3 years relevant work experiences, with administrative tasks.

• Work experience in administrative support of a development program/project is an advantage.

• Demonstrates ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.

• Previous experience working with an international NGO in a cross-cultural setting, in administration sector.

• Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.

• Draft and follow up on office purchases and payment requests for PROTECT SRHR sector.

• Manage program/office supplies through receiving and making release orders.

• Support the Managers within the sectors to review PR tracking sheets shared by supply chain on weekly basis.

• Participate in the development of quarterly procurement plan for the sector.

• Act as a liaison between program, supply chain, finance and HR office on program requirements

• Organize a filing system for important and confidential documents.

• Maintain a program calendar and schedule appointments

• Book and/or schedule meeting/training venues for PROTECT SRHR activities as required.

• Liaise with Managers within the sector to schedule in-house and external events.

• Work with the Managers to ensure staff submit their timesheets to HR in time.

• Ensure staff relevant information is shared with HR/Admin on a regular basis.

• Communicate any staff welfare concerns to the HR/Admin officer on a regular basis.

• Proactively share documentation gaps with M&E team and the program team for action and collective intervention

• Participate and represent PROTECT SRHR in coordination meetings as requested.