Non-profit + 1 more

Administrative Assistant (Programs)

Location

Contract Type

Requirements

University degree in Business Administration, Secretarial Studies, or related area of study
At least 3 years relevant work experiences, with administrative tasks.
Work experience in administrative support of a development program/project is an advantage.
Demonstrates ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
Previous experience working with an international NGO in a cross-cultural setting, in administration sector.
Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.
Strong oral and written communication skills.
Strong organizational, interpersonal skills.
Fluency in English is required.

Draft and follow up on office purchases and payment requests for PROTECT SRHR sector.
Manage program/office supplies through receiving and making release orders.
Support the Managers within the sectors to review PR tracking sheets shared by supply chain on weekly basis.
Participate in the development of quarterly procurement plan for the sector.
Act as a liaison between program, supply chain, finance and HR office on program requirement.
Organize a filing system for important and confidential documents.
Maintain a program calendar and schedule appointments
Book and/or schedule meeting/training venues for PROTECT SRHR activities as required.
Liaise with Managers within the sector to schedule in-house and external events.
Work with the Managers to ensure staff submit their timesheets to HR in time.
Ensure staff relevant information is shared with HR/Admin on a regular basis.
Communicate any staff welfare concerns to the HR/Admin officer on a regular basis.

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