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Profession
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Published
Profession
Industry
Seniority
17
jobs
The Pearl of Africa Oil & Nut Company
Only on FuzuKampala, Uganda
National Council for Higher Education
Kampala, Uganda
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Kampala, Uganda
Ministry of Local Government (Uganda)
Kampala, Uganda
Ministry of Local Government (Uganda)
Kampala, Uganda
Ministry of Local Government (Uganda)
Kampala, Uganda
John Snow, Inc
Kampala, Uganda
John Snow, Inc
Kampala, Uganda
Institute of Certified Public Accountants of Uganda (ICPAU)
Kampala, Uganda
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Institute of Certified Public Accountants of Uganda (ICPAU)
Kampala, Uganda
Closing: Jul 14, 2022
10 days remainingPublished: Jun 20, 2022 (14 days ago)
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We are seeking to recruit an executive Assistant to the Managing Director of a conglomerate group of companies located within Kampala, Uganda. The assistant will also double up as a marketing person, should therefore have some background in international marketing processes.
The ideal candidate should be a hands-on-person who will manage the tasks related to both marketing and administration. Your main KPI will be based on marketing and selling our oil range to both local and international clients. The product range is currently essential oil, this includes; Lemon grass oil, Marigold Oil and Palmorasa oil.
In addition you are expected to work with ease and professionalism as well as come up with innovative ways to facilitate and support the work of the Managing Director. The ideal candidate accepts new challenges, meets them head on, and presents solutions that effective and efficient.
The Executive Assistant to the Managing Director must be aware of the organisations aims and objectives and work to help the MD make the best use of his/her time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The EA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.
The role will be based in Kyambogo, Kampala.
Skills and Qualifications
Technical & essential Skills
Background knowledge in essential oils and the market
Well versed with marketing with excellent analytical skills with all social media platforms
Ability to proactively think strategically; question and challenge senior decision thinking and provide viable solutions to problems at hand
Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
Experience of working for Directors/Senior Management for at least 5 years
Excellent Diary Management with the ability to pre-empt and look ahead at all times
Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint
Experience with FMCG and B2B sales and marketing is an added advantage
Specifications
A Bachelor’s Degree in Business Administration, Marketing or any related field
Experience in internet marketing with successful sales
Experienced Personal Assistant at senior management level- Minimum of 5 years’ experience
Ability to multitask and experience of dealing with a demanding role and high-level workload
Experience of electronic diary management
Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
Ability to organise and plan own work.
Excellent attention to detail, with the ability to maintain a high level of accuracy.
A flexible, pro-active approach to work including the ability to prioritise effectively, using frameworks that are able to deliver on company goals
Ability to work autonomously with limited supervision
Ability to deal with sensitive information with discretion and to maintain the highest standards of confidentiality and integrity
Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
We are seeking to recruit an executive Assistant to the Managing Director of a conglomerate group of companies located within Kampala, Uganda. The assistant will also double up as a marketing person, should therefore have some background in international marketing processes.
The ideal candidate should be a hands-on-person who will manage the tasks related to both marketing and administration. Your main KPI will be based on marketing and selling our oil range to both local and international clients. The product range is currently essential oil, this includes; Lemon grass oil, Marigold Oil and Palmorasa oil.
In addition you are expected to work with ease and professionalism as well as come up with innovative ways to facilitate and support the work of the Managing Director. The ideal candidate accepts new challenges, meets them head on, and presents solutions that effective and efficient.
The Executive Assistant to the Managing Director must be aware of the organisations aims and objectives and work to help the MD make the best use of his/her time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The EA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.
The role will be based in Kyambogo, Kampala.
Skills and Qualifications
Technical & essential Skills
Background knowledge in essential oils and the market
Well versed with marketing with excellent analytical skills with all social media platforms
Ability to proactively think strategically; question and challenge senior decision thinking and provide viable solutions to problems at hand
Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
Experience of working for Directors/Senior Management for at least 5 years
Excellent Diary Management with the ability to pre-empt and look ahead at all times
Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint
Experience with FMCG and B2B sales and marketing is an added advantage
Specifications
A Bachelor’s Degree in Business Administration, Marketing or any related field
Experience in internet marketing with successful sales
Experienced Personal Assistant at senior management level- Minimum of 5 years’ experience
Ability to multitask and experience of dealing with a demanding role and high-level workload
Experience of electronic diary management
Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
Ability to organise and plan own work.
Excellent attention to detail, with the ability to maintain a high level of accuracy.
A flexible, pro-active approach to work including the ability to prioritise effectively, using frameworks that are able to deliver on company goals
Ability to work autonomously with limited supervision
Ability to deal with sensitive information with discretion and to maintain the highest standards of confidentiality and integrity
Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
Marketing and Sales
All the marketing for the organization: Social media management & e-marketing, with a particular focus on Lemon Grass Oil.
Making actual sales of the lemon grass oil; Position is strictly to be maintained on performance of this aspect
Develop, implement and manage our social media strategy
Define most important social media KPIs and oversee social media content
Measure the success of every social media campaign
Stay up to date with the latest social media best practices and technologies
Work with copywriters and designers to ensure content is informative and appealing
Collaborate with Marketing, Sales, and Product Development teams
Monitor SEO and user engagement and suggest content optimization
Communicate with industry professionals and influencers via social media to create a strong network
Administration
Maintain Director’s office systems, including data management and filing.
Maintain records of Director’s contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director
Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Meet and greet visitors at all levels of seniority.
Any other duties as may reasonably be required by the Director.
Diary management – outlook experience essential
Business travel – booking flights, hotels, car hire etc
Organising visas
Arranging visa invitation letters to overseas visitors
Making requisitions for the projects expenses and staff salaries in a timely manner
Reconciling monthly expenses
Fielding calls for MD & taking messages
HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
Carrying out research for particular projects as requested by MD
Taking minutes at various management meetings & typing up minutes
Organising interviews/ liaising with recruitment agencies
Purchasing various items for MD as and when required
Applications submitted via Fuzu have 32% higher chance of getting shortlisted.