Technical & essential Skills

• Background knowledge in essential oils and the market
  

• Well versed with marketing with excellent analytical skills with all social media platforms
  

• Ability to proactively think strategically; question and challenge senior decision thinking and provide viable solutions to problems at hand
  

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
  

• Experience of working for Directors/Senior Management for at least 5 years
  

• Excellent Diary Management with the ability to pre-empt and look ahead at all times
  

• Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint
  

• Experience with FMCG and B2B sales and marketing is an added advantage
  

Specifications

• A Bachelor’s Degree in Business Administration, Marketing or any related field
  

• Experience in internet marketing with successful sales
  

• Experienced Personal Assistant at senior management level- Minimum of 5 years’ experience
  

• Ability to multitask and experience of dealing with a demanding role and high-level workload
  

• Experience of electronic diary management
  

• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
  

• Ability to organise and plan own work.
  

• Excellent attention to detail, with the ability to maintain a high level of accuracy.
  

• A flexible, pro-active approach to work including the ability to prioritise effectively, using frameworks that are able to deliver on company goals
  

• Ability to work autonomously with limited supervision
  

• Ability to deal with sensitive information with discretion and to maintain the highest standards of confidentiality and integrity
  

• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
  

• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
  

Technical & essential Skills

• Background knowledge in essential oils and the market
  

• Well versed with marketing with excellent analytical skills with all social media platforms
  

• Ability to proactively think strategically; question and challenge senior decision thinking and provide viable solutions to problems at hand
  

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
  

• Experience of working for Directors/Senior Management for at least 5 years
  

• Excellent Diary Management with the ability to pre-empt and look ahead at all times
  

• Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint
  

• Experience with FMCG and B2B sales and marketing is an added advantage
  

Specifications

• A Bachelor’s Degree in Business Administration, Marketing or any related field
  

• Experience in internet marketing with successful sales
  

• Experienced Personal Assistant at senior management level- Minimum of 5 years’ experience
  

• Ability to multitask and experience of dealing with a demanding role and high-level workload
  

• Experience of electronic diary management
  

• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
  

• Ability to organise and plan own work.
  

• Excellent attention to detail, with the ability to maintain a high level of accuracy.
  

• A flexible, pro-active approach to work including the ability to prioritise effectively, using frameworks that are able to deliver on company goals
  

• Ability to work autonomously with limited supervision
  

• Ability to deal with sensitive information with discretion and to maintain the highest standards of confidentiality and integrity
  

• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
  

• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
  

• All the marketing for the organization: Social media management & e-marketing, with a particular focus on Lemon Grass Oil.
  

• Making actual sales of the lemon grass oil; Position is strictly to be maintained on performance of this aspect
  

• Develop, implement and manage our social media strategy
  

• Define most important social media KPIs and oversee social media content
  

• Measure the success of every social media campaign
  

• Stay up to date with the latest social media best practices and technologies
  

• Work with copywriters and designers to ensure content is informative and appealing
  

• Collaborate with Marketing, Sales, and Product Development teams
  

• Monitor SEO and user engagement and suggest content optimization
  

• Communicate with industry professionals and influencers via social media to create a strong network
  

Administration

• Maintain Director’s office systems, including data management and filing.
  

• Maintain records of Director’s contacts.
  

• Screen calls, enquiries and requests, and deal with them when appropriate.
  

• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  

• Produce documents, briefing papers, reports and presentations for the Director
  

• Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  

• Meet and greet visitors at all levels of seniority.
  

• Any other duties as may reasonably be required by the Director.
  

• Diary management – outlook experience essential
  

• Business travel – booking flights, hotels, car hire etc
  

• Organising visas
  

• Arranging visa invitation letters to overseas visitors
  

• Making requisitions for the projects expenses and staff salaries in a timely manner
  

• Reconciling monthly expenses
  

• Fielding calls for MD & taking messages
  

• HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
  

• Carrying out research for particular projects as requested by MD
  

• Taking minutes at various management meetings & typing up minutes
  

• Organising interviews/ liaising with recruitment agencies
  

• Purchasing various items for MD as and when required