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Administrative, clerical Jobs in Uganda

27

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Uganda Investment Authority

Senior Investment Executive – Records & Archives Management

Kampala, Uganda

South African High Commission

Receptionist / Telephonist

Kampala, Uganda

Hofokam Microfinance

Company Secretary

Fort Portal, Uganda

SOS Children's Villages

Administrator

Kampala, Uganda

Ugandan Ministry of Local Government

Senior Assistant Chief Administrative Officer - Gomba District Local Government

Uganda

Management Sciences for Health

Administrative Coordinator

Kampala, Uganda

Ugandan Ministry of Local Government

Inventory Management Officer - Bundibugyo District Local Government.

Uganda

U.S Embassy in Uganda

ICASS Quality Control / Make - Ready Coordinator

Kampala, Uganda

Ugandan Ministry of Local Government

Personal Secretary - Bundibugyo District Local Government.

Uganda

U.S Embassy in Uganda

Consular Assistant (American Citizens Services)

Kampala, Uganda

U.S Embassy in Uganda

Management Assistant

Kampala, Uganda

Urban Authorities' Association of Uganda (UAAU)

Secretary General

Uganda

U.S Embassy in Uganda

Asset Management Clerk

Uganda

Ugandan Ministry of Local Government

Office Attendant - Rakai District Local Government

Uganda

Ugandan Ministry of Local Government

Assistant Records Officer - Rakai Town Council

Uganda

Cheshire Services Uganda

Office Attendant

Uganda

Ministry of Public Service

Management Analyst

Kampala, Uganda

Ministry of Public Service

Personal Secretary (Special Grade)

Kampala, Uganda

Ministry of Public Service

Records Officer

Kampala, Uganda

Windle International Uganda

Administrative Assistant

Uganda

Pacifique Hanpei

Public Relations And Personal Assistant Officer

Uganda

Data Intuition Uganda

Resource Mobilization Officer

Mbarara, Uganda

Ugandan Ministry of Local Government

Inspector Of Schools - Kaliro District Local Government

Uganda

Data Intuition Uganda

Office Administrator

Mbarara, Uganda

Ugandan Ministry of Local Government

Office Attendant - Bugweri District Local Government

Uganda

Ugandan Ministry of Local Government

Parish Chief - Bugweri District Local Government

Uganda

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Ugandan Ministry of Local Government

Senior Assistant Secretary / Sub County Chief - Bugweri District Local Government

Uganda

Senior Investment Executive – Records & Archives Management

Closing: Jan 31, 2022

12 days remaining

Published: Jan 19, 2022 (Closing today)

Job Requirements

Education:

Bachelor's degree

Work experience:

5 years

Language skills:

English

Job Summary

Contract Type:

Full time

Senior Investment Executive is responsible for the effective and appropriate management of an organization’s records from their creation, right through to their eventual disposal. He/she is responsible for providing access to accurate records for a range of operational and strategic purposes and will ensure that legal obligations for the creation and retention of records are met. This includes controlling the number of records created and stored and identifying which records are to be preserved for historical and research purposes and which should be destroyed. He/she is responsible for knowledge and information management, as well as information compliance (data protection and freedom of information).


Qualification and Experience.

• Must have a degree in Records and Archives Management, Information Management, Librarianship and information Science, or any other relevant degree from a recognized institution.

• A post graduate qualification in Records and Archives Management, Information Management, Librarianship and information Science, Knowledge management or any other relevant course from a recognized institution is a must.

• Must be computer literate with a proven experience of using different information management systems

• 4+ Years hands on experience in records management in a busy organization preferably a government entity


Key competences.

• Strong communication skills to deal with senior colleagues and other stakeholders

• Negotiation skills to persuade sfatt/management to follow agreed record storing guidelines

• Problem-solving and analytical skills to develop an understanding of how your organization works and build integrated records systems

• Good project management and organizational skills

• A good grasp of new technology and adapting to new IT packages and systems

• An awareness of information management principles and familiarity with information systems and archives

• Attention to detail

• Flexibility to get involved in all aspects of information provision.

• Up-to-date knowledge of data protection and freedom of information legislation is also important.


Responsibilities
Senior Investment Executive is responsible for the effective and appropriate management of an organization’s records from their creation, right through to their eventual disposal. He/she is responsible for providing access to accurate records for a range of operational and strategic purposes and will ensure that legal obligations for the creation and retention of records are met. This includes controlling the number of records created and stored and identifying which records are to be preserved for historical and research purposes and which should be destroyed. He/she is responsible for knowledge and information management, as well as information compliance (data protection and freedom of information).


Qualification and Experience.

• Must have a degree in Records and Archives Management, Information Management, Librarianship and information Science, or any other relevant degree from a recognized institution.

• A post graduate qualification in Records and Archives Management, Information Management, Librarianship and information Science, Knowledge management or any other relevant course from a recognized institution is a must.

• Must be computer literate with a proven experience of using different information management systems

• 4+ Years hands on experience in records management in a busy organization preferably a government entity


Key competences.

• Strong communication skills to deal with senior colleagues and other stakeholders

• Negotiation skills to persuade sfatt/management to follow agreed record storing guidelines

• Problem-solving and analytical skills to develop an understanding of how your organization works and build integrated records systems

• Good project management and organizational skills

• A good grasp of new technology and adapting to new IT packages and systems

• An awareness of information management principles and familiarity with information systems and archives

• Attention to detail

• Flexibility to get involved in all aspects of information provision.

• Up-to-date knowledge of data protection and freedom of information legislation is also important.


• Oversee the management of electronic and/or paper-based information

• Identify the most appropriate records management resources

• Design and develop filing systems, business classification schemes and undertake records surveys

• Set up and review documenting records systems

• Establish retention and disposal schedules

• Advise on new records management policies, providing a framework to guide staff in the management of their records and use of the employer’s records system

• Standardize information sources throughout the organization

• Manage the changeover from paper to electronic records management systems

• Respond to information enquiries, giving appropriate access to information

• Establishing retention and disposal schedules

• Classifying and indexing records

• Ensuring that records are easily accessible when needed

• Dealing with inquiries and requests for information

• Ensure compliance with relevant legislation and regulations

• Preserve corporate memory and heritage

• Manage budgets and resources

• Train and supervise records staff.


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