Administrative Assistant

• Bachelor's degree in accounting, business administration, social science, Public Administration, or any related discipline.
  

• Minimum of 3 years of relevant professional experience in office administration and management, stores management, customer services or Finance preferably in an NGO set up.
  

• Computer proficiency, including Microsoft Word and Excel.
  

Administrative Support: 

• Ensure reception services are delivered professionally, providing visitors with a warm welcome and promptly addressing their needs.
  

• Order staff meals and ensure food safety standards are maintained.
  

• Manage all incoming communications (telephone calls, letters, emails, etc.), ensuring they are handled professionally and directed to the appropriate persons in a timely manner.
  

• Serve as custodian of all office keys and ensure the premises are securely opened and closed as required.
  

Inventory Management  

• Receive goods and materials delivered to the store, ensuring proper documentation and verification against delivery notes and purchase orders.
  

• Arrange, label, and store items systematically to maintain order, accessibility, and safety.
  

• Maintain accurate stock cards and update digital inventory records in a timely manner.
  

• Conduct regular stock counts and support annual or periodic audits as required.
  

• Monitor stock levels and promptly notify the supervisor of low, expiring, or slow-moving items.
  

Asset Management 

• Maintain an updated asset register with details such as asset name, serial number, tag number, location, custodian, and purchase date. 
  

• Ensure staff sign asset custody forms when issued equipment (e.g., laptops, phones). 
  

• Maintain a log for borrowed, transferred, or returned assets. 
  

• Conduct periodic asset verification (quarterly, biannual, or annual).