Execution Supervisor

Education

• Bachelor’s degree in business administration, Supply Chain, Logistics, International Trade, or related field..
  
• Familiarity with Ugandan regulatory requirements, international trade documentation .and Incoterm
  

Experience

• 7+ years in execution, logistics, export operations, supply chain, or commodity trading.
  
• Experience in agribusiness or East African commodity operations is an added advantage.
  
• Strong knowledge of trade documentation, Incoterms, and regulatory processes.
  

1. Shipment & Operational Management

• Oversee end‑to‑end execution of shipments (local, export, import), including planning, bookings, container positioning, customs processes, and delivery to ensure timely and cost‑effective movement of goods.
  
• Monitor the daily shipment pipeline, anticipate operational risks, and resolve bottlenecks escalated from the Execution Assistant.
  
• Support the Execution Manager by taking over or co‑leading internal and external operational meetings (with transporters, shipping agents, surveyors, port authorities) to ensure continuity of communication, decisions, and follow‑up actions.
  
• Provide coordination and operational oversight to ensure uninterrupted shipment flow.
  

2. Documentation & Regulatory Compliance

• Ensure accuracy, completeness, and compliance of shipping documentation (B/L, COO, Phytosanitary certificates, EFRIS documents, packing lists, sustainability documentation).
  
• Support regulatory compliance with MAAIF, URA, port authorities, customs, and international trade standards.
  
• Supervise timely execution of inspections, approvals, and customs procedures.
  

3. Cost Control & Financial Accuracy

• Track operational costs (transport, handling, inspections, shipping charges) to avoid overruns and ensure alignment with negotiated or contracted rates.
  
• Review and verify logistics invoices prior to submission for approval.
  
• Support reconciliation of freight, inspection, and third‑party payments.
  

4. System Updates & Stock Movement

• Ensure all stock movements, splits, transfers, and reconciliations are accurately updated in internal systems (CRM, logistics platforms, MDM).
  
• Validate data before monthly and quarterly reporting cycles.
  
• Investigate and help resolve discrepancies between physical and system stock.
  

5. Third‑Party Service Provider & Vendor Management

• Coordinate freight forwarders, shipping agents, transporters, surveyors, and inspection agencies to ensure service quality and compliance with contracts.
  
• Monitor performance, turnaround times, and quality of service delivery.
  
• Support dispute resolution and ensure accurate processing of payment claims and call‑backs.
  

6. Commercial Contract Execution Support

• Interpret and apply contract terms (Incoterms, vessel requirements, load obligations, laytime, documentation instructions).
  
• Prepare and verify commercial and proforma invoices up to FOB level.
  
• Support contract allocation and alignment of commercial documents with contract and financial requirements.
  

7. Stakeholder Coordination & Governance

• Act as the operational link between commercial, finance, quality, industry, and external partners.
  
• Communicate shipment updates, risks, and operational decisions clearly and promptly.
  
• Ensure compliance with the company Code of Conduct, internal controls, audit standards, and legal requirements.