Fleet Assistant

• Degree or Diploma in Mechanical Engineering, Transport and Logistics Management, Supply Chain Management, Business Administration, or any other related field.

• A certificate or diploma in Motor Vehicle Mechanics/Automotive Engineering will be an added advantage.

• Minimum of 2 years’ experience in fleet management, transport operations, or a related role, preferably within an NGO or humanitarian environment.

• Practical knowledge of vehicle and motorcycle operations, preventive maintenance, and basic mechanical troubleshooting.

• Experience monitoring and scheduling vehicles, motorcycles, and generators for servicing, repairs, and inspections.

• Monitor and maintain an up-to-date preventive maintenance schedule for all vehicles, motorcycles, and generators, ensuring timely servicing in line with manufacturer recommendations and IRC fleet procedures.

• Coordinate and schedule vehicles and motorcycles for routine servicing, repairs, and inspections with approved service providers to minimize operational downtime.

• Track vehicle and motorcycle service history, mileage, repair costs, and replacement of spare parts while maintaining accurate maintenance records.

• Follow up on pending repairs and ensure all maintenance work is completed satisfactorily before assets are returned to operations.

• Conduct routine inspections of vehicles and motorcycles to identify mechanical issues and recommend corrective actions.

• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.

• With support from the Transport Manager, he will prepare the End of monthly reports and fuel reconciliations for Yumbe & Imvepi Field site.

• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).

• Inspect and record the condition of vehicles and motorcycles through daily checklist files, ensuring timely reporting and follow-up of identified defects.

• Ensure all vehicles are properly cleaned daily.

• With support from Transport Manager, manage and be accountable for requested and allocated fuel for Vehicles, Motorcycles and generators by ensuring accurate consumptions.

• Support the Transport Manager to evaluate and manage fleet operations, utilization, maintenance needs, and overall transport performance.

• Prepare reconciliations for fuel consumed on a weekly basis before fuel replenishment is done.