Locum Finance Assistant – Document Scanning & Archiving

Qualifications, job requirements and competencies:

• Candidates must have at least a bachelor’s degree in Finance and Accounting, Secretarial Studies or Records and Archives Management.
  
• At least 2 years’ experience in handling and scanning organizational records.
  
• Excellent written and oral communication and interpersonal skills
  
• Proficiency with Microsoft Office products (Word, Excel, Outlook)
  
• Good people skills and ability to work under minimal supervision.
  

• Scanning all assigned documents into soft copy format as sequentially filed in hard copy files folders.
  
• Ensuring scanned documents are clear and complete.
  
• Naming and indexing files according to the organization’s filing formats. (Refer to hard copy box files)
  
• Uploading and archiving documents in designated electronic storage systems/folders as shared by IT Officer.
  
• Organizing and maintaining a structured digital filing system for easy retrieval.
  
• Cross-checking scanned documents against physical files to ensure completeness and accuracy of scanned and archived documents.
  
• Supporting safe storage and proper arrangement of physical documents after scanning.
  
• Maintaining a tracking log of scanned and archived documents