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FINCA Plus LLC (Bright Life)

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Inventory & Logistics Assistant

Kampala, Uganda

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DFCU Bank

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World Vision

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Encot Microfinance

Credit Officer - Individual Lending (Hoima)

Kampala, Uganda

Encot Microfinance

Credit Officer - Individual Lending ( Masindi)

Masindi, Uganda

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Encot Microfinance

Credit Officer - Individual Lending (Kigumba )

Kampala, Uganda

Only on Fuzu

Inventory & Logistics Assistant

Closing: Jul 23, 2022

17 days remaining

Published: Jun 27, 2022 (9 days ago)

Job Requirements

Education:

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Work experience:

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Job Summary

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Inventory Management across the market with key bias on compliance

Job Title: Inventory & Logistics Assistant

Function:Sales and Operations

Reports to: Operations Manager

Location: Uganda

Job Purpose

Harmonize between physical stock and the Inventory Management System at all times and ensure Zero non Compliance across the Market for all inbounds.

Employee Collaboration

Delivery Clerk, Logistics officers (with Doted lines)

Sales Supervisors, Customer Relations Executives


Responsibilities

Inventory Management across the market with key bias on compliance

Job Title: Inventory & Logistics Assistant

Function:Sales and Operations

Reports to: Operations Manager

Location: Uganda

Job Purpose

Harmonize between physical stock and the Inventory Management System at all times and ensure Zero non Compliance across the Market for all inbounds.

Employee Collaboration

Delivery Clerk, Logistics officers (with Doted lines)

Sales Supervisors, Customer Relations Executives


Outcomes & Key Responsibilities

1.Outcome
  • Stock Management

  • Stock reconciliations – Less than 1% variance

  • Inbound and stock management – Zero errors

  • Stock process adherence – 90%

  • Obsolete stock management – periodic

Key Responsibilities

  • Carry out daily stock reconciliations at HQ and across all Storefronts / remote warehouses for all faulty and repossessed devices in liaison with the technical officer.

  • Update the Inventory system with all inbounds and adjustments pre-approved by the Inventory and logistics/Operations Manager.

  • Maintain well-updated stock controls cards to reconcile with physical stock holding and the Inventory system at the central house at all times

  • Ensure all stock management processes during issuance, transfers, and reconciliations with all respective parties to a not less than 95% adherence.

  • Report all stock with physical defects at the center with a major aim of advising the Inventory and Logistics manager for action in relation to: Deadstock, damaged stock, loose components among others for action.

  • Maintain and update the repossession tracker(ensure tracking in details) and reconcile with both ERPs (CRM & Unleashed)

2.Outcome

  • Ware House Management

  • Stock control cards – 100% adherence

  • ERP management – Less than 1% variance

  • Storage Management – 100% efficiency

  • Warehouse zoning – 90% adherence

  • System transactions – 100% adherence

Key Responsibilities

  • Maintain all returns stock bin cards are updated with the current stock holdings at all our ware house facilities (HQ and remote warehouses)

  • Report System variances in all remote warehouses and ensure these reconcile with the physical warehouses to a less than 1% acceptable variance value at all times.

  • Maintain the central warehouse perfectly clean, free, properly stacked stock and always under key and lock and access is strictly limited to authorized personnel.

  • Ensure warehouse zoning to achieve FIFO/LIFO, product categorization, product zoning and easy access for product inspection, count and identification.

  • Conduct 100% real time warehouse system transactions for all inbounds transfers and adjustments.

3. Outcome
  • Logistics Management

  • Offloading process management – 100% adherence

  • Cost Management – 90% efficiency

  • Reverse logistics - 100% process adherence

  • Delivery Route Management – 100% efficiency

Key Responsibilities

  • Plan and Mobilize efficient resource on offloading and storage of incoming shipments Including storage space planning, work force planning and handling of stock, documentation verification, stock count confirmation among others.

  • Ensure that all inventory logistics related costs are optimumly utilized to maximize on returns per shilling spent, by bargaining for the best rates to keep costs per unit to its possible lowest.

  • Ensure reverse logistics process adherence, including but not limited to, repossessions, faulty items, and any other returns from remote warehouses.

  • Ensure adherence to principles of reverse logistics at all times to have value for Money

  • Report all obsolete stock that’s due for disposal as a result of damage and avoidance of warranty (including all devices beyond repair)

4.Outcome

  • Quality Control

  • Unit testing (QC) – 100%

  • Refurbishment -100%

Key Responsibilities

  • In liaison with the Technical service, ensure that all returned devices are being tested and status confirmed for placement ie Faulty, refurbished out of warranty

  • Ensure that devices that pass the test are refurbished on weekly basis and have them ready for resale prior to approval from management. -these should be maintained dust free to achieve value for money.

5.

Reports


  • Daily Inbounds reconciliation on Online sheets and Both ERP(All repossessions and Faulty Devices)

  • Monthly Stock reconciliations – By 5th of the incoming month

  • Stock Repossession reports – weekly

  • Faulty Return Reconciliation Report-weekly

  • Reconciliation Buffers warehouse on Singularity



    Cross-functional interfaces

.

1.

Finance

Reconciliations, Accounting

2.

Human Capital

Training, Appraisals, Department staff Welfare

3.

CX

Product Samples, Faulty items, Ticketing

4.

Sales

Stock management,

5.

IT

Data Analysis, Reports, ERP system support

Qualifications


Education

  • Diploma in procurement and logistics management

  • Bachelor degree in procurement and logistics management

  • Certifications

  • Experience

    1-2 years


Attributes and Competencies


(How you expect the hire to operate in the fulfillment of the job)

  • Ensure stock harmonization between physical stock and the Inventory Management System at all times.

  • Organized, team leader, Team player, self-starter, Problem solver

  • Natural Leader


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