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Kijani Forestry
Agriculture + 2 more
Office Administrator
Closed for applicationsOnly on Fuzu
Description
Kijani Forestry seeks a detail-oriented and proactive Office Administrator to support the day-to-day operations of our company. This role is crucial in ensuring efficient administrative functions, accurate record-keeping, and strong communication between field and office teams. The ideal candidate is organized, adaptable, and comfortable working in a fast-paced environment,
- Office Management: Maintain a clean, organized, and well equipped office environment. Oversee office supplies and stationery procurement and inventory; Ensure maintenance of office equipment and facilities. Maintain and update records for all permits, safety inspections and compliance.
Administrative Support: Provide general administrative and clerical support to staff and management. Prepare correspondence, reports, and documentation as required. Organize and schedule meetings, appointments, and travel arrangements. Support and follow-up all HR communications between departments, clients, regulatory agencies and other stakeholders.
Records and Filing: Maintain physical and digital filing systems for easy retrieval of documents. Ensure proper handling and confidentiality of sensitive documents. Track and update staff files, contracts, and leave records
Coordination: Support travel and accommodation for staff and visitors (meeting bookings, transport, hotel reservations etc). Coordinate logistics for meetings, training, workshops, and company events. Arrange and track the movement of assets and materials between locations or departments.
Human Resource Support :Assist in onboarding new staff (orientation, documentation,). Help maintain up-to-date HR records and staff attendance. Support payroll processes by submitting verified field staff daily attendance (reports). Assist with Casual staff contracts and payroll.
Procurement and Asset Management: Process procurement requests and ensure timely delivery of goods and services. Maintain an updated inventory of office assets and equipment. Track and order office and field supplies, including PPEs, phones and laptops for field crews.
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