Procurement & Logistics Officer

• The ideal candidate for the Procurement and Logistics Expert must hold a minimum of a bachelor’s degree in Procurement and Logistics / Supply Chain and Purchasing Management from a recognized institution.

• Post graduate qualifications will be an added advantage.

• Computer skills on MS Oce programs, especially in MS Excel and use of online systems.

• At least 5 years procurement and logistical work experience in multi sectorial setting preferably with international NGOs.

• High integrity and willingness to conduct her/himself transparently.

• A clear understanding of procurement ethics and basic knowledge of business and contracts legalities.

• Experience in working independently and result oriented with ability to multi-task and process information into action as to not delay program activities.

• Very good communication skills both oral and written.

• Good command of English language.

• Excellent interpersonal skills.

Job application procedure

All suitably qualified and interested applicants should submit via email their application letter and detailed curriculum vitae (max. 3 pages) containing contact details and telephone numbers of 3 work related reference persons to [email protected] not later than April 03, 2024 at 5:00 pm. Files should be submitted in single email with standard file types like MS Word(.doc) and Adobe Acrobat (.pdf) and should not exceed 2MB.

• The ideal candidate for the Procurement and Logistics Expert must hold a minimum of a bachelor’s degree in Procurement and Logistics / Supply Chain and Purchasing Management from a recognized institution.

• Post graduate qualifications will be an added advantage.

• Computer skills on MS Oce programs, especially in MS Excel and use of online systems.

• At least 5 years procurement and logistical work experience in multi sectorial setting preferably with international NGOs.

• High integrity and willingness to conduct her/himself transparently.

• A clear understanding of procurement ethics and basic knowledge of business and contracts legalities.

• Experience in working independently and result oriented with ability to multi-task and process information into action as to not delay program activities.

• Very good communication skills both oral and written.

• Good command of English language.

• Excellent interpersonal skills.

Job application procedure

All suitably qualified and interested applicants should submit via email their application letter and detailed curriculum vitae (max. 3 pages) containing contact details and telephone numbers of 3 work related reference persons to [email protected] not later than April 03, 2024 at 5:00 pm. Files should be submitted in single email with standard file types like MS Word(.doc) and Adobe Acrobat (.pdf) and should not exceed 2MB.

Procurement:

• Prepare and issue Requests for Quotations and bidding documents for assigned procurements per the set threshold requirements for procurement transactions processed at Kampala o ce.

• Eectively negotiate with suppliers on a wide variety of commodities and services for the best overall value to WHH operations.

• Understand and ensure compliance with national legal guidelines, contracting principles, sourcing and price/cost analysis requirements while upholding Welthungerhilfe regulations and donor regulations in all processes.

• Be a member of the evaluation committee. Prepare bid evaluation reports.

• Support with maintaining proper records for all the procurements handled at country ce both in soft and hard copies files.

• Maintaining an updated Supplier and contracts database.

• Prepare and submit to Finance completed transaction files to facilitate payment of service providers in compliance with set regulations.

• Manage the existing framework agreements and LTAs.

• Support with providing information on WHH compliance procedures, support their registration in the e-Tender Portal and providing continuous feedback on what is required.

• Support with Customs clearance for imported items.

Assets and Inventory Management:

• Support with property management and inventory control, reports, reconciliations for both expendables and non-expendables for Country oce and project locations.

• Support with inventory reconciliation and maintain an updated asset and inventory records for country oce and the projects.

• Ensure timely reporting on stock status and plan stock replenishments.

Fleet and Travel Management:

• Support with managing the Vehicle Pool and Transportation: Organize allocation and daily availability of vehicle(s) Establish tools for vehicles follow-up: logbooks, technical check-ups use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system etc.

• Provide data entry for Fleetwavesoftware reports per set schedule.

• Support with organization of transport and accommodation for visitors – in charge of flight and hotel reservations