Programme Support Assistant

Qualifications

• Bachelors degree in Business administration, office management, international relations, social sciences or related disciplines.
  
• At least 2 years of experience working in similar role, preferably in fragile contexts of hard to reach areas and refugee settings.
  
• Knowledge of basic computer skills especially in Micro soft, Word, Excel, power point and Internet packages.
  
• Have customer care experience.
  
• Effective in written and verbal communication in English.
  
• Experience working in refugee response operations and any similar context.
  
• Demonstration of well-developed interpersonal skills, excellent communication skills, both verbal and written.
  

General Office and administrative management.

• Maintain office key logs and ensures office premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
  

• Develop and maintain a filing system and carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  

• Order office supplies and ensure there is adequate refreshments and cleaning supplies and office materials.
  

• Track and ensure timely payment of utility bills
  

Store Management System.

• Ensure items are Verified/ Approved before receiving in the stores and issuing out.
  

• Maintain a clean and arrange items neatly in the store.
  

• Monitoring the security of the store by not having un authorized personnel’s accessing it.
  

• Ensure to update the bin/ stock cards daily.
  

Petty Cash Management

• Ensure timely replenishment of petty cash according to the organisation guidelines and policy.
  

• Ensure monthly submission of petty cash count Certificates.
  

• Conduct daily Cash count, while ensuring verification forms are signed and properly filled for accountability purposes.
  

• Ensure 100% petty cash vouchers are signed and approved before pay out.
  

Asset Management

• Maintain asset registers (a data base of office assets).
  

• Ensure routine service of office machinery and assets.
  

People management

• Provide supervision to the Office Assistant.