Senior Payroll Officer

• A minimum of a Bachelor’s degree from a reputable University, a post graduate diploma in HRM and a member of the HRMAU is an added advantage.
  
• A minimum of 5 years’ and above experience in a similar role in a busy environment.
  

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
  
• Knowledge of SAP, HRIS or any other HR system
  
• Excellent computer proficiency (MS Office – Word, Excel, power point and Outlook)
  
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  

• Manage attendance and overtime, Share attendance for casuals, permanents and independent with line managers for verification for payroll purpose.
  
• Validate attendance data (overtime, absences, etc. ) for payroll processing.
  
• Manage all leave for respective departments and update the annual leave tracker for the employees.
  

• Manage and process weekly/midmonth/ monthly payroll using SAP Payroll module.
  
• Ensure accurate calculation of salaries, bonuses, overtime, deductions, NSSF, and taxes.
  
• Maintain and update employee payroll records in SAP.
  
• Review payroll inputs such as new hires, terminations, salary adjustments, and benefits.
  
• Perform payroll reconciliations and Validation
  

End of Service Settlement

• Prepare and process final settlements for exiting employees, including 10 years’ service benefits, leave encashment, and final dues.
  
• Ensure all deductions, loans, and advances are recovered.
  
• Coordinate clearance & payment processes with HR Team & Finance team
  

• Ensure compliance with local labor laws, PAYE and NSSF
  
• Prepare and submit required reports
  
• Prepare payroll reports for management.
  
• Support internal and external payroll audits and provide required documentation.
  

• Identify and implement process improvements within SAP payroll systems.
  
• Support SAP system upgrades and testing
  
• Support new HR/Payroll system implementation
  

Payroll Operations /Others

• Process loan and advance requests, ensuring proper documentation and approvals are in place.
  
• Set up and maintain loan/advance records in the SAP Payroll system.
  
• Ensure timely recovery of loans and advances through payroll deductions.
  
• Ensure final recovery of outstanding loans/advances during end-of-service settlement.
  
• Compute employee annual leave transport for payment monthly