Accounts and Administration Assistant

• Education:
  • Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
    
  • CPA Part I or II (or equivalent) is an added advantage.
    
• Experience:
  • Minimum of 2-3 years of proven experience in an accounts and administration role, preferably within a conservancy, NGO, or rural business environment.
    
  • Experience with accounting software (e.g., QuickBooks, Sage) is essential.
    
• Skills:
  • Strong understanding of accounting principles and practices.
    
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
    
  • Excellent organizational and time management skills with the ability to prioritize tasks.
    
  • High level of attention to detail and accuracy.
    
  • Strong written and verbal communication skills.
    
  • Ability to work independently and as part of a team.
    
  • Proactive, resourceful, and able to take initiative.
    
  • High degree of integrity and confidentiality.
    
  • Knowledge of Kenyan labor laws and tax regulations.
    
  • Experience working and living in a rural setting will be a strong advantage.
    

Accounts

• Bookkeeping:
  • Process and record all financial transactions, including invoices, receipts, payments, and journals.
    
  • Maintain accurate and up-to-date ledgers for accounts payable and accounts receivable.
    
  • Reconcile bank statements and petty cash on a regular basis.
    
  • Prepare and process payroll for all staff, ensuring timely and accurate payments and statutory deductions.
    
• Financial Reporting:
  • Assist in the preparation of monthly, quarterly, and annual financial reports.
    
  • Support the external auditor during annual audits.
    
  • Monitor budgets and report on variances.
    
• Compliance:
  • Ensure compliance with all relevant financial regulations and tax laws in Kenya (e.g., KRA, NSSF, NHIF).
    

Administration

• Office Management:
  • Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
    
  • Maintain an organized filing system for all financial and administrative documents (physical and digital).
    
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
    
  • Oversee office cleanliness and organization.
    
• Logistics and Procurement:
  • Assist with procurement processes, including obtaining quotes, preparing purchase orders, and tracking deliveries.
    
  • Coordinate travel arrangements and accommodations for staff and visitors as needed.
    
  • Manage vehicle logbooks and fuel consumption records.
    
• General Support:
  • Provide administrative support to the management team as required.
    
  • Organize and schedule meetings, prepare agendas, and take minutes.
    
  • Assist with various conservancy projects and initiatives.