Accounts Assistant-Payables

Qualifications & Requirements

• Education Tertiary Education: Bachelor’s Degree in Finance, Accounting, or an equivalent field
  
• Professional Certification CPA Qualification (Foundation/Section 2 complete) is required.
  
• Work Experience Minimum of 2 years of direct working experience in a Finance / Accounts Payable function.
  
• Software & Tools Advanced computer proficiency (MS Office, heavy emphasis on Excel). SAP experience is strongly preferred / an added advantage.
  

Responsibilities

Invoice Verification & Variance Resolution

• Perform rigorous invoice verification against Purchase Orders (POs) and supporting documentation to ensure absolute accuracy and valid business purpose.
  
• Process and allocate any identified invoice/PO variances within 2 business days of receipt.
  
• Collate all necessary supporting documentation to facilitate seamless payment processing for local, intercompany, and foreign vendors.
  
• Effect accurate and timely payments to local, intercompany, and foreign vendors in compliance with company policies.
  

Reconciliations & Month-End Reporting

• Prepare comprehensive vendor reconciliations for all suppliers providing monthly statements, using Microsoft Excel to reconcile proposed payment balances.
  
• Prepare monthly AP General Ledger (GL) control reconciliations and balance sheet reconciliations by the 10th of every month.
  
• Run, analyze, and distribute the monthly GR/IR (Goods Receipt/Invoice Receipt) report by country by the 10th of every month, proactively highlighting overdue POs that require investigation.
  
• Compile and submit accurate month-end financial reports within established cut-off dates.
  

Stakeholder & Vendor Communication

• Communicate cross-functionally with various internal departments to resolve queries, address discrepancies, and solve workflow issues efficiently.
  
• Maintain clear and direct communication with vendors and suppliers to request and secure outstanding documentation and statements.