Royal Mabati Factory Limited
Manufacturing
Description
Job Description
- 1. Invoicing & Claims Management
- a) Collect, verify, and organize all invoices and supporting documents from all branches/units.
- b) Verify claim forms, delivery notes, and invoices against scheme rules and company standards before dispatch.
- c) Approve, batch, and upload invoices into ERP/AR systems.
- d) Ensure accurate posting of customer invoices, debit notes, and credit notes.
- e) Maintain proper backup, filing, and archival of all AR documents.
- 2. Accounts Receivable Posting & Reconciliation
- a) Receive, record, and accurately allocate all customer receipts (bank, MPESA, cheque, RTGS).
- b) Reconcile customer accounts monthly to ensure all transactions are correctly posted and variances resolved.
- c) Investigate and resolve billing discrepancies, pricing issues, and invoice disputes.
- d) Prepare and support month-end AR reconciliations and sub-ledger to general ledger processes.
- e) Ensure all proof of deliveries (PODs) are attached, validated, and updated in the register.
- 3. Credit Control & Debt Collection
- a) Actively monitor the AR aging report and follow up overdue invoices.
- b) Engage customers, sales teams, and internal departments to resolve payment issues.
- c) Ensure implementation and compliance of company credit policy.
- d) Follow up on co-pay collections, rejection cases, and invoice resubmissions for corporate clients.
- 4. Customer Relationship Management
- a) Maintain positive and professional relationships with customers, distributors, and corporate accounts.
- b) Communicate invoice status updates, POD issues, rejections, and resubmission timelines.
- c) Ensure customer complaints (returns, credit notes, POD issues) are handled and resolved promptly.
- d) Support onboarding of new customers through proper documentation and credit controls.
- 5. Reporting & Analysis
- a) Prepare weekly and monthly AR reports,
- b) Provide data for internal and external audits and close all audit queries.
- c) Prepare AR reconciliations, franchise reports, compliance reports, and WHT/WVAT summaries.
- 6. Compliance, Systems & Internal Controls
- a) Ensure adherence to financial policies, accounting standards, and statutory requirements.
- b) Maintain high confidentiality and integrity of financial data.
- c) Use ERP systems (SAP, Tally, ERPNext, Zoho, Oracle, QuickBooks) to post and validate entries.
- d) Implement process improvements to strengthen AR controls and reduce errors.
Qualifications & Experience
- a) Bachelor’s Degree in Accounting, Finance, Commerce, or related field.
- b) CPA (K) or equivalent professional qualification (ACCA, CCP).
- c) Minimum 3 years’ experience in Accounts Receivable, preferably in manufacturing or FMCG.
- d) Proficiency in TALLY, SAP, ERPNext, Zoho, Oracle, or related accounting software.
- e) Strong knowledge of Kenyan tax laws (VAT, WHT, WVAT compliance).
Key Competencies
- a) Strong understanding of accounting principles and AR workflows.
- b) Solid knowledge of Kenyan tax laws applicable to receivables.
- c) Strong ERP system competency.
- d) High numerical and analytical skills
- e) Strong organizational and time management skills.
- f) Ability to work independently and collaborate in a fast-paced team environment.
Start hiring with Fuzu
Recruit better talent faster - on your own or with our support.
Explore recruitment platformJob search tips from Fuzu
Selected articles on cover letters, CV structure, and interview preparation.