Administrative Assistant - Climate Sensitive Agriculture & Pastoralism in Northern Kenya (CLAP)

The Administration Assistant is responsible to deliver administrative duties. This is to be done in compliance with the needs of the projects and the rules and regulations of the GIZ.

Duties and Responsibilities:

1. Administrative services

• Supports the organization of events and field trips
  

• Manage all office supplies
  

• Supports in ensuring proper store management of procured goods.
  

• Decreasing of all office running costs by close monitoring and regular tenders
  

• Maintaining all IT equipment (Printers, scanner etc.)
  

• Coordination with the maintenance department of the office building
  

• Liaising with regional offices on service contracts and overseeing their adherence to GIZ rules and regulations
  

• Filing financial administration documents in accordance to GIZ filing rules
  

2. Logistics Management

• Manage vehicles and drivers efficiently
  

• Raise Activity requests for all vehicle fuel top ups
  

• Manage performance of drivers with emphasis on productivity, efficiency and service delivery
  

• Ensure compliance with GIZ transport and policy procedures
  

3. Inventory Management:

• Managing the Onsite assets entry of all project inventory
  

• Coordination with procurement on new asset purchases
  

• Labelling all assets before dispatching to recipients
  

• Ensure inventory file is up to date and signed by respective persons
  

4. Office Management

• Assisting in arrangement and setup of in-house meetings
  

• Attending to requests by the cluster management
  

• Preparation of standard event/meeting documentation materials
  

• Maintenance of event calendars and providing adequate overviews where required
  

• Updating the access control details
  

• Maintaining all IT equipment (Printers, scanner etc.)
  

• Managing and monitoring all office consumables
  

• Restocking consumables
  

• Supervises the management of stationery and other materials in the office
  

5. Other duties/additional tasks

• Photocopies and scans documents as needed
  

• Performs other duties and tasks at the request of management
  

Required qualifications, competences and experience

• GIZ experience in procurement and accounting
  

Other knowledge, additional competences

• Good working knowledge of IT and computer applications (e.g. MS Office, Excel)
  

• Very good command of the English language (oral and written)
  

• Willingness to upskill as required by the tasks to be performed
  

  
  

Submission of Application:

Duty Station: Nairobi

Duration of Assignment: Up to December 2027 with possibility of extension

Vacancy Reference Number: GIZ/ARD/08/04/2026

Equal Employment Opportunity

At GIZ Kenya, we are committed to fostering a diverse, inclusive, and respectful workplace. We are an equal opportunity employer and do not tolerate discrimination of any kind. We actively seek individuals with diverse backgrounds, perspectives, and skills to build a stronger, more impactful global team.

We provide an environment of respect and psychological safety, ensuring equal employment opportunities for all. Discrimination based on race, color, ancestry, religion, age, gender, sexual orientation, ethnic origin, disability, marital status, or any other protected status is not tolerated in any of our workplaces.

Ethics

GIZ is committed to the safety, dignity, and well-being of all individuals we interact with, including staff, partners, community members, and program participants. We uphold the highest standards in preventing sexual exploitation, abuse, and harassment. Child abuse or any form of misconduct by or toward team members is strictly prohibited.

All staff are expected to behave professionally, respect local laws and customs, and complete mandatory ethics e-learning courses upon hire.

Data Confidentiality

In accordance with GIZ’s data protection policy, all candidate applications are stored in our database for six (6) months and deleted thereafter.

Only shortlisted candidates will be contacted.