Administrative Assistant

Person Specification

For appointment to this grade a candidate must:

• Have Bachelors Degree or equivalent from an accredited and recognized university.
  
• Be a Member of a recognized professional body (where applicable).
  
• Have knowledge of relevant legislation.
  
• Have proficiency in computer applications.
  
• Satisfy the requirements of Chapter Six of the Constitution of Kenya (2010) on Leadership and Integrity.
  

• Documenting and ensuring proper record keeping for events, activities and operations in in respective Divisions/Schools/ Departments/Sections.
  
• Collecting, compiling and analsing of data.
  
• Ensuring general cleanliness in offices and meeting rooms.
  
• Maintaining records of University assets in respective areas.
  
• Overseeing telephone and registry services in respective Divisions/Schools/ Departments/Sections.
  
• Drafting reports and briefs.
  
• Drafting of budgets and procurement plans.
  
• Making requisitions for office stationery, equipment and furniture and other required materials.
  
• Ensuring security of records, stationery, office equipment furniture etc.
  
• Coordinating transport and logistics for in respective Divisions/Schools/ Departments/Sections.
  
• Offering secretariat services to university committies.