Administrative Technical Assistant

Qualifications

• Experience from working as an Administrator or Safety and Security, in a humanitarian/recovery context
  
• Previous experience from working in complex and volatile contexts
  
• Documented results related to the position’s responsibilities
  
• Knowledge and proficiency of English Bachelor’s, in Business Administration and Information Technology and related course certifications (e.g., in project management, risk assessment, or facility management)
  
• Training in Health, access and security
  
• Experience in Administrative and IT functions
  
• Minimum of 2 to 3 years of relevant work experience
  

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention.

• Coordinate and regularly prepare casual and incentive staff payroll data and submit for review.
  
• Conduct and monitor the security and safety of NRC assets in DMO, and Coordinate with partners those TVET, AEP, and Dagahaley Compounds
  
• Represent the organization in compound management meetings.
  
• Coordinate cleaning and renovations of NRC compounds (Care and Main) and offices as well as manage and supervise casual staff.
  
• Raise requisition, receive, record, distribute and maintain adequate inventory of office and accommodation assets and consumables.
  
• Arrange for staff and visitors’ accommodation, filling in check-in, and follow up with payments.
  
• Ensure utility bills e.g., electricity and water bills are paid on time in collaboration with the Finance and HR Officers
  
• Manage and update the asset register as well as ensure all NRC assets are registered according to NRC asset management guidelines, Standard Operating Procedures, and donor regulations.
  
• Ensure NRC assets are in good condition and monitor maintenance if required.
  
• Ensure proper handover by using (Equipment Check in – Check out) form before assigning to the requester.
  
• Proper filling of assets related documents (Equipment check in –check out, Waybill, Donation certificate, Asset transfer form, etc.)
  
• Conduct assets physical check on a quarterly basis.
  
• Regularly update staff on health, safety and security briefings, and ensure that all staff adhere to security policies and procedures.
  
• Liaise with UN agencies, NGOs, and other external actors to gain security information and analyses in Dadaab.
  
• Ensure all health, safety and security equipment’s are available and in good working conditions.
  
• Maintain custody of the office keys
  
• Any other duty assigned by line manager