Admissions Officer

KEY RESPONSIBILITIES

• Admissions and enrolment management: Maintaining the admissions pipeline, following up on applications, and supporting agreed enrolment targets.
  
• Reporting: Providing regular admissions and enrolment reports to the Head Teachers
  
• Parent engagement: Strengthening the focus on professional and timely communication with prospective and current families.
  
• Learning Support coordination: Including a clear clause requiring liaison with the Learning Support team where a prospective learner may require assessment or support.
  
• Student records and confidentiality: Strengthening the requirements around accuracy, confidentiality, data management and secure handling of student records.
  
• SIS management: Clearly stating responsibility for timely and accurate updating of the School Information System.
  
• Receive prospective families/students, offer tours around the school and direct them to the relevant personnel.
  
• Capture information of prospective students.
  
• Provide general information about the school to prospective families, including fees.
  
• Make follow-up calls and emails to prospective families.
  
• Liaise with National Curriculum Coordinator, Junior Secondary School Coordinator, Head Teacher and Deputy Head Teacher to ensure that prospective families have access to relevant curriculum and other information.
  
• Facilitate the administration of admission exams.
  
• Maintain accurate records regarding students’ demographics and academic records.
  
• Prepare admission letters for new students.
  
• File all relevant documents in the student file.
  
• Print and file reports for all students at the end of each semester.
  
• Prepare transcripts and other documents for current and former students.
  
• Manage the archive of student files.
  
• Carry out other tasks in line with this role and as specified by the Head Teacher.
  

The requirements

QUALIFICATIONS AND EXPERIENCE

• Diploma in Admissions, Education Administration, Business Administration, Customer Service or a related field.
  
• At least two years’ relevant experience in admissions, school administration, customer service, or a similar role.
  
• Previous experience working in a school environment will be an added advantage.
  
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
  
• Experience working with a School Information System or other student information database will be an added advantage.