Assistant Office Administrative Officer III

Requirements for appointment

• Kenya Certificate of Secondary Education mean grade C- (minus) with at least C (plain) in English and Kiswahili language or its equivalent qualification from a recognized institution;
• Diploma in Secretarial studies from Kenya National Examination Council (KNEC)

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects: -

1. Typewriting III (50 w.p.m.)/computerized document processing III;
2. Shorthand II(80w.p.m.);
3. Business English II/Communication I;
4. Office practice II
5. Secretarial duties II;
6. Commerce II
7. Office management III/Office Administration and Management III; and

• Certificate in computer applications from recognized institution.

Duties and Responsibilities

• Taking oral dictation;
• Word and data processing;
• managing e-office;
• Ensuring security of office records, documents and equipment;
• Maintain of up-to-date filing system in the office;
• Operating office equipment;
• managing office petty cash;
• Handling telephone calls and appointments;
• supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.