Assistant Stocks Control Officer

Qualifications

Experience:

• 3-5 years experience in a bulk storage terminal or warehouse, port operations, or similar experience.
  

Knowledge:

• good background in food industry
  
• stocks management in a manufacturing or logistics environment
  
• import/export port operations
  
• continuous improvement initiatives
  
• root cause analysis
  
• customer centricity approach
  
• managing teams
  

Education:

• Degree certificate in Logistics Management, Warehouse Operations, or a relevant field.
  

Languages:

• English
  
• Kiswahili
  

Systems/Applications:

• Terminal Management Inventory & Control Systems
  
• Customs iCMS system
  
• Automatic Tank Gauging Management Systems
  
• MS Office (Excel, Word, Powerpoint)
  

Main Responsibilities:

• Accountable for the stocks keeping at asset. Includes creation of stocks sheet, updating cargo receipt, cargo dispatch, and cargo transfers between tanks and between facilities.
  
• Accountable for any cargo discrepancies during cargo receipt, dispatch, or transfer. Should account for any discrepancy, be it positive or negative, providing justification and root causes for deviations to management
  
• Accountable for timely sharing of stocks reports to internal and external stakeholders ensuring accuracy at all times
  
• Accountable for updating the terminal inventory management system on client and customs releases, and managing manual and electronic filing of the same
  
• Accountable for managing and maintaining equipment used for stocks measurements e.g tank dipping tapes, thermometers, and weighbridge. To coordinate with relevant departments to ensure the equipments are calibrated and kept in good condition
  
• Take lead during stock take exercises on daily, monthly, yearly and zero out times. To thereafter prepare reports for closing out said exercises.
  
• Ensure compliance with safety, environmental, and regulatory standards while promoting continuous improvement in logistics processes.
  
• Ensure all operations meet FOSFA and PORAM recommended practices and aligned with LDC group business strategies and commitments to clients and transporters.
  
• Ensure operations activities aligned with requirements for Customs Bonded Facilities as per EACCMA regulations.
  
• Ensure accurate stocks are maintained by closely monitoring tank movements, weighbridge weights, and tank gauging equipment.
  
• Coordinate with asset management, operations, execution and commercial teams on receipt, and release of cargo with all required documentation in place.
  

Strategy and Development:

• Contribute to the creation and implementation of stocks management best practices, SHE and PSM practices, Customer Service and Centricity, logistics best practices, Energy and Sustainability initiatives, Customs Bonded Facilities management.
  
• Contribute to cost saving practices across the asset processes to promote profitability while eliminating process wastes
  

General and Task Management:

• Checking the line-up, monitoring of Tank parameters through ATG readings, tank preparation for dispatch to various units and to offsite terminals (rail and road terminal & marine terminal), which includes tank settling, mixing, product sampling, Monitoring pumps,
  
• Routine checkup of area for any abnormality.
  
• Actively attending fire/safety training programs
  
• Assist in guiding blending activities related to product
  
• Watch out levels & temperatures closely for all products and make sure all is maintained in accordance to FOSFA.
  
• Report any issues for the Tank management system for maintenance team keeping system operate to standard always.
  
• Ensures all cargo releases are in order before delivery is commenced.
  
• Updating Daily stocks per vessel, client, tanks, showing physical stocks and balances.
  
• Make sure outturn is done in accordance to Fosfa guidelines such as temperatures.
  
• Coordinate with Customs and agents for receiving the customs releases.
  
• Report losses identifying root cause e.g slope tanks, weigh bridge, tank delivery etc.
  
• Support with finance and reconcile numbers having the zero out process done at the year end
  
• Assist in planning, managing and evaluating stocks management liaising with internal stakeholders, suppliers, logistics providers, transportation companies and customers
  
• Assist in creating and implementing best practice stocks management principles, policies and processes across the organization to improve performance and accuracy
  
• Monitor quality, quantity, delivery times, and coordination with internal and external stakeholders for our own asset and leased assets.
  
• Monitor daily stocks movements on the book Vs physical stocks and ensure no variances between Tank deliveries and weigh bridge by working closely with stocks personnel.
  
• Ensure all tanks and their valves are secured and loading points as at loading gantry only.
  
• Report any spillage and work on action to avoid recurrent from vessel or loading to trucks .
  
• Resolve problems concerning stocks systems, terminal inventory management systems, logistics systems, imports or exports or KRA issues and requirements .
  
• Ensure FIFO is being followed as part of quality management initiatives.
  
• Support continuous improvement initiatives and identify inefficiencies and cost and time optimization opportunities
  
• Ensure the integrity of inventory accuracy and manage stock movements
  
• Identify and resolve any inventory discrepancies and ensure inventory and system records are aligned
  
• Keep track of slow moving stock and to ensure old stock balances are monitored and reported.
  
• Identify savings by removing waste/spillages or unnecessary steps in the logistics process
  
• Interpret trends and analyze and review data. Provide meaningful logistics data to others in the organization to aid customer service and cost improvements
  
• Ensure IT systems in place are effective, maintained and accurate
  
• Ensure metrics, reports, and process documentation is available.
  
• Have the experience for creating discharge plan for ships to our shore tank terminal within the planned durations to avoid any demurrages
  
• Have know how for spillages control, monitoring system losses, and generating solutions for that.
  
• Ensure efficient and strategic product allocations at owned and leased terminals considering insulated and non insulated products, ease of access by transporters, customs processes, and loading capabilities by each facility.
  
• Communicate with vessel crew ,Surveyors, and agents aligning the discharge sequence which shall ensure no demurrages for our vessels by using maximum lines for discharge, creating efficient discharge sequences, and planning receiving tanks.
  
• Ensure proper filing for all inspections,stocks ,dips for all facilities both physically and electronically.
  
• Ensure all tanks are sealed for all facilities after being inspected and boxed and no transfer to commence without asset manager approval.
  
• Coordinate wagon loading activities ensuring alignment with receiving facility.