Consultant - Procurement Associate

Required Qualifications and Experience

Education

• Bachelor Degree in Business Administration/Supply Chain/Logistics/Commerce with 3 years experience or a Diploma in Business Administration/Supply Chain/Logistics/Commerce with 5 years work experience.
  
• Chartered Institute of Procurement and Logistics (CIPS) certification minimum of level 2 is desired but not a mandatory requirement.
  

Experience

• At least 3 years practical experience in supply chain/logistics/warehousing, for degree holders and atleast 5 years practical experience in supply chain/logistics/warehousing, for diploma holders.
  
• Awareness in asset inventory and filing matters.
  
• Honest, hardworking and trustworthy.
  
• IOM knowledge in asset management.
  

• Provide procurement and supply chain support of goods and/or services in accordance with the IOM’s procurement policy and other related regulations and procedures.
  
• Apply IOM procurement principles of best value for money, accountability, integrity, transparency, fairness, effective completion and best interest of IOM throughout the entire procurement process; to ensure cost-effective use of resources and solutions in respond to the operational needs.
  
• Process the assigned Purchase Request (PR) and prepare the solicitation document, solicit quotations and prepare evaluation accordingly. Seek the related approval according to the Mission’s approval matrix.
  
• Perform the role as bid committee secretariat, including conduct bid opening, prepare minutes of bid opening, evaluation form and obtain necessary approvals.
  
• Prepare Purchase Order (PO) and/or related procurement contract and its amendment or extension as applicable, ensure all relevant annexes are attached and agreement is signed by both parties
  
• Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery date and condition
  
• Notify logistics and requesting colleagues of incoming delivery; and share the relevant Purchase Order for cross checking and preparation of Receiving Report
  
• Prepare Request for Payment, ensure proper supporting documents from Purchase Request until Receiving Report are attached, submit it to Finance in timely manner
  
• Ensure appropriate and timely closure of open PRs and POs
  
• Do e-filing for the assigned Procurement & Supply Chain documents
  
• Undertake field travel as required
  
• Perform other related duties as may be required