Greenforest Foods Ltd
Manufacturing
Description
KEY RESPONSIBILITIES
• Monitor the availability of routine supplies and flag replenishment needs in good time.
Qualifications and Competencies
• Effective communication and coordination skills when liaising with suppliers, drivers and
Dispatch and Order Coordination
• Prepare and maintain dispatch documentation, delivery notes and related records.
• Coordinate the preparation, collection and dispatch of orders, ensuring documentation is
accurate and complete.
• Follow up on deliveries, collections and outstanding orders, escalating delays or discrepancies
to the relevant supervisor.
• Liaise with internal teams to ensure orders are ready for dispatch and delivery arrangements are
communicated effectively.
Supplies and Supplier Coordination
• Support the sourcing and replenishment of office and operational supplies in line with approved
requirements.
• Obtain supplier quotations, follow up on purchase requests and delivery timelines, and maintain
up-to-date supplier records.
• Assist with purchase orders, delivery notes and invoice documentation, ensuring relevant
records are submitted to the appropriate departments.• Monitor the availability of routine supplies and flag replenishment needs in good time.
Inventory and Stock Support
• Update stock and inventory records for assigned supplies and items.
• Support periodic stock counts and reconciliations, reporting discrepancies to the responsible
supervisor.
• Assist with recording stock movements, receipts and issues, ensuring documentation is accurate
and filed appropriately.
• Coordinate with the relevant Stores and Production teams on inventory-related requests while
working within established inventory management procedures.
Recordkeeping and Reporting
• Maintain organised physical and electronic records of dispatches, deliveries, purchase orders
and supplier transactions.
• Prepare basic dispatch, stock and supplies reports as required.
• Ensure documents are complete, properly filed and readily accessible for verification and
reporting purposes.
• Perform other related duties within the scope of the role as assigned.
Qualifications and Competencies
Education and Experience
• Diploma in Procurement and Supply Chain Management, Business Administration, Business
Studies or a related field.
• At least 1–2 years of relevant experience in dispatch, stores, inventory support, procurement,
logistics or general operations.
• Proficiency in Microsoft Office, particularly Excel, for maintaining records and preparing basic
reports.
• Experience using inventory management, procurement or ERP systems will be an added
advantage.
Required Skills and Competencies
• Strong organisational skills and attention to detail, with the ability to coordinate dispatch
activities and manage supplies efficiently.
• Good recordkeeping and documentation skills, with the ability to maintain accurate dispatch
records, stock registers, delivery notes and supplier documentation.• Effective communication and coordination skills when liaising with suppliers, drivers and
internal teams to ensure timely deliveries and resolution of discrepancies.
• Ability to follow up on orders and deliveries, monitor stock levels, identify replenishment
needs, meet deadlines and manage competing priorities.
• High levels of accuracy, integrity and accountability when handling company records, stock
information, supplies and delivery documentation.
• Ability to work collaboratively with internal teams, suppliers and other stakeholders while
following established procedures and escalating issues promptly.
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