Executive Assistant to the CEO

Key Skills and Attributes

• Efficient, hard-working, driven, flexible, organized and diligent, with excellent attention to detail.
  
• Trustworthy and highly motivated, with the discretion required to handle confidential information.
  
• Willing to work flexible hours when required by the demands of the Office of the CEO.
  
• Committed to upholding the cultural values and code of conduct of Space for Giants: Passion, Integrity, Respect, Sustainability and Innovation.
  

Qualifications, Experience and Competencies

• Bachelor's degree in business administration or a related field.
  
• Minimum of 5 years' applicable administrative experience.
  
• Demonstrated experience supporting C-level executives, preferably within international organizations.
  
• Tech savvy – proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat, and Google services (Gmail, Google Calendar, etc.); social media platform experience an advantage.
  
• Experience in travel and tourism management would be advantageous.
  
• Strong organizational skills, with the ability to perform and priorities multiple tasks seamlessly and with excellent attention to detail.
  
• Excellent interpersonal skills and the ability to build relationships with staff, board members, external partners and donors.
  
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  
• Strong oral and written communication skills, with the ability to communicate clearly and effectively with senior leaders and external partners.
  
• Preferred: international work experience and experience in the conservation or international development sectors.
  

Calendar, Travel, and Correspondence (Primary Focus)

• Proactively manage the CEO's calendar, scheduling and prioritizing appointments, meetings, and engagements, and resolving conflicts in good time.
  
• Arrange local and international travel and accommodation for the CEO, including itineraries, visas, and logistics.
  
• Manage the CEO's correspondence – monitoring, drafting, prioritizing, and following up on emails, letters, and other communications on the CEO's behalf.
  
• Prepare the CEO for engagements by ensuring relevant briefing materials, documents, and background information are available in advance.
  

Support to the Office of the CEO

• Organize meetings, including logistics, agendas, minutes, and follow-up of action points.
  
• File and retrieve corporate records, documents, and reports.
  
• Research and compile information to prepare documents and presentations for review by the Board, committees, and Executive Team.
  
• Act as the main point of contact and interface between the CEO and Management, the Board, Major Donors and Partners – ensuring meetings are scheduled, minutes and action points followed up and executed.
  
• Support the CEO's planning and preparation for participation in high-level events and meetings.
  
• Serve as a point of contact for the CEO with all internal staff.
  

Board Engagement

• Fulfil the role of board liaison for logistical and administrative matters.
  
• Assist with board communications and coordinate board meetings and documentation.
  

Operational Support

• Facilitate the flow of information and communication from the Office of the CEO throughout the organization and to external stakeholders and partners.
  
• Support the CEO in developing presentations as required.
  
• Manage expenses for the Office of the CEO in line with Space for Giants' standard operating procedures.
  
• Help ensure performance reviews for relevant staff take place in a timely manner, twice a year, as directed.
  
• Help ensure the Office of the CEO operates efficiently, cost-effectively, and responsively to the needs of Space for Giants.
  
• Manage Journeys for Giants (JFG) accommodation bookings, travel, logistics, and related correspondence for donor safaris.
  

Stakeholder Management

• Maintain professional and respectful relationships with SFG staff, donors, the Board, partners, and community members, representing the Office of the CEO with discretion and tact.
  

Special Projects

• Act as an SFG Ambassador and represent the CEO when requested.
  
• Provide input on special assignments as requested by the CEO or Chief of Staff.
  
• Conduct research and assessments on special projects and report on findings as required.
  

Culture and Values

• Promote and embody Space for Giants' organizational culture, vision, and values – Passion, Integrity, Respect, Sustainability, and Innovation – with internal and external stakeholders.
  
• Encourage behaviors that reinforce the organization’s culture contract among colleagues.
  

Other

• Undertake any other relevant tasks related to the role as directed by the CEO or Chief of Staff.