Facilities & Admin Assistant

• Helps with management of the office equipment.
  
• Plan & coordinate administrative procedures, systems, and devise ways to streamline processes.
  
• Issuance & management of ID and Badge Access cards to new employees, outsource and visitors for all site common areas (activation, deactivation, and reactivation)
  
• Handles security incident concerns, ticket creation, reports, and investigation. Provides solution and action as needed.
  
• Performs daily operational site inspection, takes, or scheduled corrective action and completes appropriate paperwork.
  
• Maintains all Facilities and other related documents in an orderly manner as subject to audit or company requirements.
  
• Replies to emails and other queries received from internal clients and support groups.
  
• A professional friendly face to greet visitors, employees, and clients at our front desk/reception area.
  
• Regularly interacts with all the site staff members including finance, operations, security and technical.
  
• Assists with maintaining site in a manner that provides for employee’s safety and ensures the facility meets health and safety requirements and that equipment complies with legislation and company standards.
  
• Monitors cameras, alarm logs, badge audits, visitor logs, incident reporting, and other related security items
  
• Assists in administering on site events, i.e., catering, setup.
  
• Manage the room’s reservations and schedules meetings.
  
• Schedules transport and assists with arrangements as needed.
  

Requirements

• Degree/Diploma in Business Administration, Business Management, Commerce, Engineering or Supply Chain Management.
  

• Work experience in a reputable Organization in a similar role for at least 2 years
  

• Strong organizational skills and attention to detail.
  

• Strong verbal and written communication skills in English (business fluent) Organization sensitive and able to maneuver between various / conflicting interests.
  

• Having the drive to realize objectives and combine various goals as a personal ambition.
  

• Being able to build strong and positive relationships in a complex international environment .
  

• Excellent problem solving, judgment and decision-making skills.
  

• Empathic personality who can understand the feelings of others and reflect on them.
  

We thank all applicants for their interest. However, due to the large volume of applications we receive, only shortlisted candidates will be contacted.