Grants and Compliance Manager

Qualifications

Professional Experience

• Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.
  
• Demonstrated experience working with World Bank–funded projects.
  
• Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.
  
• Experience coordinating donor audits and managing compliance documentation.
  
• Strong track record of providing technical assistance and capacity building to multi-level project teams and local partners.
  
• Experience working in multi-state or fragile/conflict contexts is highly desirable.
  

Skills & Competencies

• In-depth knowledge of World Bank regulations, donor compliance frameworks, and financial reporting standards.
  
• Excellent analytical, risk management, and problem-solving abilities.
  
• Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines.
  
• Excellent communication, negotiation, and interpersonal skills.
  
• High proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with grant management systems; experience with World Bank reporting platforms (e.g., STEP, Client Connection) is an asset.
  
• Fluency in English required.
  

Grants Management & Compliance

• Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and obligations.
  
• Ensure timely preparation and submission of high-quality narrative and financial reports in line with donor requirements.
  
• Track and follow up on all World Bank requests and actions throughout project implementation.
  
• Develop, implement, and oversee grant management systems to ensure compliance with World Bank and organizational requirements.
  
• Provide regular compliance updates and risk analysis to the project management unit.
  
• Coordinate Semi- Annual Audit preparations including but not limited to Audit ToR, preparation of audit trial and supporting documentation.
  

Reporting & Tracking

• Establish and manage a centralized reporting system for donor deliverables and program milestones.
  
• Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
  
• Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
  
• Maintain documentation and records in compliance with audit and donor requirements.
  

Sub-Granting & Partner Oversight

• Lead the full cycle of sub-grant management, including development and dissemination of RFAs.
  
• Conduct due diligence and organizational capacity assessments of potential sub-grantees.
  
• Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
  
• Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
  
• Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.
  

Capacity Building & Technical Support

• Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
  
• Design and deliver training sessions on donor compliance, reporting, and documentation standards.
  
• Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
  
• Foster a culture of compliance, learning, and continuous improvement within the project.
  

Risk Management & Continuous Improvement

• Identify and address compliance risks related to grants and sub-grants.
  
• Recommend and implement improvements to policies, systems, and procedures.
  
• Ensure the project is audit-ready at all times and coordinate audit processes as required.
  
• Integrate lessons learned and best practices into future grants and compliance processes