Human Resources and Administration Officer

Qualifications and Experience

• A resident of Nairobi, Kenya, and able to legally work in Kenya;
  
• Bachelor’s degree preferably with a specialization in Human Resource Management
  
• Membership with IHRM is an asset
  
• 2+ years of relevant HR experience
  
• Strong organizational and administrative skills
  
• Good communication and interpersonal abilities
  
• Attention to detail and ability to handle confidential information
  
• Foundational computer skills, including Google Suite, MS Word, Excel and HRIS
  
• Willingness to learn and work in a team-oriented environment
  
• Experience supporting employees across multiple African countries is considered an asset
  

• Employee Onboarding and Records
  
• Support the onboarding process for new employees
  
• Assist in collecting and filing employee documentation
  
• Help coordinate HR orientation sessions for new staff
  
• Leave (PTO) and Attendance Tracking
  
• Maintain accurate records of employee leaves
  
• Track leave requests and approvals
  
• Assist employees with leave application processes and balance inquiries
  
• Prepare basic attendance and leave reports for review
  
• Employee Support and Point of Contact
  
• Act as the first point of contact for routine HR and administrative questions among employees based in Africa
  
• Direct employees to relevant policies and procedures
  
• Escalate complex issues to the Senior HR Manager as needed
  
• HR and Administrative Support
  
• Maintain organized and confidential employee records
  
• Assist in updating HR databases and trackers
  
• Support performance review cycles through documentation and scheduling
  
• Draft basic HR correspondence such as confirmation letters, leave approvals, and internal memos
  
• Recruitment and Training Support
  
• Assist with recruitment activities, including job postings, scheduling interviews, and communicating with candidates
  
• Support the coordination of trainings, workshops, and staff meetings
  
• Compliance and Office Administration
  
• Assist in ensuring HR processes align with employment legislation and policies
  
• Support payroll preparation by updating employee data and leave records
  
• Provide general office and administrative support, including filing, procurement support, and inventory tracking
  
• Travel Management
  
• Coordinate travel logistics in line with organizational policies
  
• Maintain accurate travel records and documentation
  
• Support visa processing and related compliance requirements
  
• Arrange accommodations, transportation, and related travel services in collaboration with country teams
  
• Review travel expenses and coordinate approvals and payments
  
• Ensure appropriate travel insurance and traveller readiness
  
• Provide guidance on cash advances and expense claims
  
• Prepare travel briefings and welcome materials for events