Junior Specialist: People function

Job Description

Accountability: Talent Acquisition

Time split%: 15%

• Assess staffing needs for the business
  
• Support preparation of role profiles for job evaluation where required
  
• Progress recruitment administration (Seeking RPC Approval and preparing business case)
  
• Support in shortlisting for internal / external job applications as agreed with the MD and Managers within the HR governance requirements
  
• Liaise with People Managers to carry out end to end recruitment process
  
• Prepare Offers & Generating contracts for successful candidates
  
• Onboarding of new joiners
  

Accountability:

Talent Management, Succession, Learning & Development

Time split%: 15%

• Collate and maintain functional People Plans support with any interventions
  
• Collate and maintain functional succession plans data base
  
• Drive Talent Review process
  
• Obtain functional talent nominations from the Line Managers for inclusion on the Country Talent Pool
  
• Ensure timely execution of all talent management actions and transitions
  
• Drive learning and development initiatives/programs
  
• Work closely with managers to ensure learning interventions are signed off and completed
  

Accountability: Performance Management

Time split%: 15%

• Drive Performance Management process end to end
  
• Run Quarterly Performance reviews, consistency and end year assessments
  
• Staff awareness sessions on reward process and guiding principles, run PD campaigns
  
• Consequence management for poor performers
  
• Prepare and maintain the required Performance reports with trends and insights
  

Accountability: HR Advisory and HR OperationsTime split%: 15%

• Onboarding of new joiners
  
• First point of contact for the relevant functional line managers in relation to HR support needed to meet business objectives
  
• Deal and respond to queries from staff on HR issues
  
• Interpret and advise on local HR policies on staff related matters
  
• Communicate any HR policy changes and updates
  
• Payroll Management
  
• HR Analytics – Preparing reports and generating insights ; Headcount, Leave, Talent, Performance and Ad hoc reports
  

Accountability: People Systems:

Time Split 15%

• Lead end-to-end recruitment processes using Workday, ensuring timely, high-quality hiring aligned to business needs
  
• Provide expert guidance on Workday processes, data insights, and HR best practices
  
• Coach and train managers on talent and team management processes on Workday
  
• Deliver responsive, high-quality HR support to colleagues through Workday/SNOW (Service Now) platforms
  
• Support onboarding and employee lifecycle processes on Workday
  
• Manage and maintain HR data within Workday, ensuring accuracy and completeness
  

Accountability: People Engagement and Culture Time split%: 10%

• Maintain effective communication channels with all teams
  
• Ensure all employee relations issues raised are reviewed and actioned, in conjunction with the Employee Relations manager as required
  
• Plan, communicate and coordinate the cascade of the Colleague Experience Survey (CES)
  
• Work with team managers to develop action plans
  
• Track CEI Action plans, provide regular updates to leadership
  

Accountability: Control & Governance

Time split%: 15%

• Ensure adherence to the required HR controls in role e.g. all activities relating to recruitment, PD, Talent management, employee engagement, Transfers etc.
  
• Maintains HR standards and best practice within business unit