Office Administrator

• Bachelor’s degree or Diploma in Business Administration or a related field.
  
  
• 1–3 years of experience in an administrative, receptionist, or office assistant role.
  
  
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP or office management systems is an added advantage.
  
  
• Strong organizational and multitasking abilities with high attention to detail.
  
  
• Excellent verbal and written communication skills and a professional demeanor.
  
  
• Basic knowledge of vehicle maintenance, local routes, and traffic conditions.
  
  

• Strong problem-solving skills and the ability to work well under pressure.
  

a) Administrative Support

• Organize and coordinate office operations, procedures, and resources.
  

• Maintain and update digital and physical office files, records, and documentation.
  

• Handle general correspondence, including emails, letters, and internal memos.
  

• Follow up on service contracts with various service providers.
  

b) Reception & Front Desk Duties

• Greet visitors and direct them appropriately to maintain a professional front-of-house presence.
  

• Answer, screen, and forward incoming phone calls professionally.
  

• Manage incoming and outgoing mail and courier packages.
  

c) Office Supplies & Inventory Management

• Monitor and replenish office supplies and equipment to ensure availability.
  

• Maintain inventory records and liaise with vendors for procurement.
  

• Ensure office equipment is well-maintained and arrange for repairs as necessary.
  

d) Meeting & Event Coordination

• Assist in organizing internal meetings, team events, and office functions.
  

• Prepare meeting agendas, take minutes, and distribute notes to stakeholders.
  

• Ensure meeting rooms are clean, organized, and equipped with necessary materials.
  

e) Data Entry & Document Control

• Input and maintain accurate records in company databases and systems.
  

• Assist with the preparation of reports, spreadsheets, and presentations.
  

• Ensure strict confidentiality and proper handling of sensitive and proprietary information.