Office Manager

Reports To: Presiding Bishop

Firebrand Nation is seeking a highly organized Office Manager to oversee administrative, operational, and coordination functions of the ministry.

The role requires an individual with strong management experience, a heart for ministry, and the ability to work effectively within local and international ministry contexts. The Office Manager will play a key role in ensuring excellence, accountability, and alignment with Firebrand Nation’s vision and mission

• Manage day-to-day office operations to ensure smooth and efficient ministry functioning.
  

• Establish, implement, and maintain administrative systems, policies, and procedures.
  

• Supervise administrative staff and ensure clarity of roles and accountability.
  

• Manage schedules, calendars, records, correspondence, and filing systems.
  

• Provide administrative and logistical support to Firebrand Nation programs, events, and mission outreaches.
  

• Coordinate meetings, trainings, youth conferences and any other ministry activities.
  

• Support planning and execution of both local and international ministry engagements.
  

• Ensure ministry operations reflect Firebrand Nation’s values, culture, and standards.
  

3. Communication & Coordination

• Act as a central point of coordination between leadership, staff and ministry partners.
  

• Manage internal and external communications, including emails, reports, and official documentation.
  

• Liaise with ministry partners and visiting teams as required.
  

4. Mission Trips Coordination

• Plan and coordinate mission trips and visits, including hosting international guests.
  

• Manage pre- travel logistics, schedules, accommodation, and transport.
  

• Travel with visiting teams within Kenya as needed.
  

• Support and attend ministry missions, events, and outreaches, including those occurring on weekends or late nights.
  

• Train and coordinate the protocol team to ensure excellence in guest experience.
  

• Act as the main link between guests, leadership, and local teams.
  

5. Reporting & Compliance

• Prepare administrative and operational reports for ministry leadership.
  

• Handle sensitive information with confidentiality, integrity, and professionalism.
  

• Perform any other tasks or responsibilities assigned by the leadership to support the smooth running of the office and ministry functions.
  

Qualifications & Experience

Required

• Bachelor’s degree in Business Administration, Management, Ministry, or a related field.
  

• At least 1- 2 years experience in office management.
  

• Demonstrated experience working in a church or ministry environment.
  

• Proven management and coordination experience.
  

Preferred

• Demonstrated understanding of Lean principles such as 5S and Kaizen is an added advantage.
  

• Experience working with international ministries or cross-cultural teams.
  

• Strong understanding of faith-based organizational operations.
  

• Experience supporting conferences, trainings, or large ministry programs.
  

Skills & Competencies

• Strong organizational and leadership skills
  

• Excellent written and verbal communication
  

• Ability to manage multiple priorities and deadlines
  

• Proficiency in Google Workspace
  

• Problem-solving and decision-making ability
  

Personal Attributes

• Strong Christian faith and alignment with Firebrand Nation’s mission and values
  

• Servant-leadership mindset
  

• High level of integrity, discretion, and accountability
  

• Flexible, proactive, and solution-oriented