People & Admin Associate (Nairobi, Kenya)

What you should bring:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
  
• Minimum of 3–5 years of experience in office administration and/or HR admin.
  
• Experience in a tech startup, NGO, or fast-paced environment where you’ve had to adapt quickly
  
• The desire to use your skills to bring about positive social impact.
  
• A genuine comfort with a hybrid/multifaceted role — you’re not looking for a pure HR position; you enjoy the variety of owning both people and admin operations
  
• Strong organizational, multitasking, and time management skills.
  
• Strong communication and interpersonal skills.
  
• Proficiency in HR systems (e.g. Personio or similar), MS Office, Google Workspace and online collaboration tools such as Slack.
  
• Strong attention to detail with the ability to proactively problem-solve and move work forward independently.
  
• Reliable and accountable — you follow through on commitments, meet deadlines, and take ownership of your work and outcomes.
  
• Can thrive in an agile environment where priorities shift quickly without losing focus or momentum.
  

Office Administration

• Own the day-to-day running of the office — supplies and equipment orders, office utilization, and logistics ensuring timely delivery
  
• Support the planning and coordination of office events and staff meetings
  
• Act as a liaison between HR, Procurement, Operations and Finance for office-related tasks.
  
• Act as the first point of contact for visitors and external partners at the office
  
• Ensure smooth day-to-day operations of the office environment.
  

HR Operations Support

• Assist in onboarding and offboarding processes, including documentation, system setup, and coordination with supervisors.
  
• Support contract renewals, including tracking timelines, preparing documents, and follow-ups.
  
• Assist in benefits administration (medical insurance, WIBA, pension, HELB) and ensure accurate record-keeping.
  
• Maintain and update HR records in HRIS (Personio) and ensure compliance with statutory requirements.
  
• Assist with payroll documentation and support HR in performance tracking.
  

Follow-Up and Coordination

• Monitor and follow up on office and HR tasks to ensure timely completion.
  
• Maintain communication with employees, supervisors, and external partners to support office and HR functions.
  

General Administrative Support

• Assist in document preparation, filing, and reporting.
  
• Support HR in executing operational projects and process improvements.