Procurement Assistant

Key Responsibilities:

1. Procurement Operations
   

• Receive and review purchase requisitions from user departments.
  
• Source quotations from approved suppliers in accordance with procurement policies.
  
• Prepare quotation analysis and supplier comparison reports.
  
• Raise and process Purchase Orders (POs) upon approval.
  
• Follow up with suppliers to ensure timely delivery of goods and services.
  
• Coordinate with requesting departments on procurement requirements and delivery schedules.
  

2. Supplier Management

• Maintain and update supplier database and records.
  
• Support supplier onboarding and due diligence processes.
  
• Monitor supplier performance regarding quality, cost, and delivery.
  
• Assist in resolving supplier-related issues and discrepancies.
  

3. Inventory and Logistics Support

• Coordinate with stores and user departments to ensure proper receipt of goods.
  
• Follow up on pending deliveries and back orders.
  
• Support shipment tracking and logistics coordination where applicable.
  
• Verify delivery documentation and ensure completeness of records.
  

4. Compliance and Documentation

• Maintain accurate procurement records and filing systems.
  
• Ensure all procurement activities comply with company policies and procedures.
  
• Support procurement audits by providing required documentation.
  
• Prepare procurement reports and spend analysis as required.
  

5. Cost Control and Reporting

• Assist in identifying cost-saving opportunities.
  
• Support market research and supplier benchmarking activities.
  

Qualifications & Experience

Bachelor’s Degree or Diploma in Procurement & Supply Chain Management, Logistics, or a related field.

3 years of experience in procurement, supply chain, logistics.

Skills & Competencies

• Understanding of procurement principles and processes.
  
• Strong analytical and numerical skills.
  
• Excellent communication and interpersonal skills.
  
• Good negotiation and supplier management skills.
  
• Attention to detail and accuracy.
  
• Proficiency in Microsoft Excel, Word, and ERP systems.
  
• Ability to manage multiple tasks and meet deadlines.
  
• High level of integrity and professionalism.