Records and Archives Officer

Ideal Job Holder Specifications:Academic:

• Diploma in Business related field, Records Management, Information Management, Library Science.
  
• A Degree of the above will be an added advantage.
  

Desired Work Experience:

• At least One (1) year working experience.
  
• Experience in records or information management (preferred).
  

Attributes:

• Knowledge of records management systems and retention schedules.
  
• Good communication and interpersonal skills.
  
• Good analytical and organizational skills.
  
• Attention to detail and confidentiality.
  
• Uphold integrity and results oriented.
  

• Classify, store, retrieve, and archive records (physical & electronic).
  
• Ensuring that the information in the hard copy matches the report in the system and in compliance to the KYC policies.
  
• Updating customer’s files and ensuring that the information is correct and up to date.
  
• Undertaking the retrieval of all records on request basis.
  
• Maintaining efficient registry in line with the society’s policies and data protection.
  
• Ensuring accurate records of file movement within the society
  
• Spearheading the upgrade of an electronic registry and its maintenance.
  
• Putting in place an efficient system for archiving documents.
  
• Support departments with records-related queries.
  
• Ensure compliance with records retention policies and laws.
  
• Oversee secure disposal of records.
  
• Preparing monthly reports on the society’s records management
  
• Any other task delegated.