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Financial Services Jobs in Kenya

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BIMAS Kenya Ltd

Loan Officer

Meru, Kenya

Fuzu Exclusive

Office Manager

Leading company in Financial Services

Closing: Feb 18, 2022

20 days remaining

Published: Jan 28, 2022 (1 day ago)

Job Requirements

Education:

Bachelor's degree

Work experience:

2 years

Language skills:

English

Job Summary

Contract Type:

Full time

Job Description

We are an East African-focused investment firm with a team of 10-15 investment professionals working from three different locations across East Africa and Europe. We are looking for an Office Manager to organize and coordinate administrative duties and office procedures in our Nairobi office. Your role is to ensure high levels of organizational effectiveness, communication, and safety.


Responsibilities

Job Description

We are an East African-focused investment firm with a team of 10-15 investment professionals working from three different locations across East Africa and Europe. We are looking for an Office Manager to organize and coordinate administrative duties and office procedures in our Nairobi office. Your role is to ensure high levels of organizational effectiveness, communication, and safety.


Responsibilities
  • Serve as the point person for office manager duties including Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Scheduling meetings and appointments
  • Greeting visitors, answering incoming phone calls, and delivering world-class service to our clients
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Manage office budget, ensure accurate and timely reporting
  • Organize meetings, team events, and conferences. For events outside the office, assist in collecting prices quotations from event venues and hotels and managing all other practical aspects
  • Attend meetings and take minutes
  • Implement and maintain office administrative systems and tools
  • Provide orientation and training to newly employed staff on administrative procedures, regulations, and templates. Organize and conduct introduction training on specific tools
  • Arrange domestic travel (transport, accommodation, etc.) for senior team members
  • Handling of Petty Cash: Compile and process expense reports, reimbursements, and check requests. Follow-up reimbursement of staff’s local expenses such as accommodation, telephone bills, transportation, refreshments, use of official vehicle, etc.
  • Producing reports, composing correspondence, and drafting new contracts
  • Various ad-hoc tasks

Requirements

  • Bachelor’s degree in business administration or a business-related field; additional qualification as a Secretary will be a plus
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems, and procedures
  • Good interpersonal and organizational skills
  • Fluency in written and spoken English
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Familiarity with email scheduling tools and diary management
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and strong problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • We are committed to being an inclusive organization and welcome applications from all qualified candidates regardless of age, disability, gender, nationality, race, religion, or sexual orientation. The appointment will be based on merit alone.


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