Roving Finance Specialist

Experience and technical competencies:

• Minimum 3 years of international practical experience in financial management in INGO/humanitarian settings.
  
• 3+ years leading donor budgeting & financial reporting.
  
• Proven multi‑donor expertise (ECHO, EU, SIDA, FCDO, BHA/USAID, DANIDA, GFFO, SDC, UNHCR, UNICEF etc.) with hands‑on compliance application.
  
• ERP experience - Microsoft Dynamics strongly preferred; other ERPs acceptable (SAP, NetSuite, SUN).
  
• Strong financial analysis/forecasting, scenario planning, and Master Budget support.
  
• Competence in providing technical guidance and training.
  
• Proven experience in working with national partners, local/government authorities
  
• Demonstrate expert proficiency in advance Excel (Pivot Tables, Power Query, Power Pivot, INDEX/XMATCH, SUMIFS, nested logic) with large/complicated financial data analysis and clear presentation of insights.
  
• Have a track record of achieving high targets in a highly demanding and challenging context with multiple conflicting priorities.
  
• Be able to multitask and deliver results while working independently.
  
• Be self-driven and solutions oriented, with a record of solutions created through personal initiative
  

EDUCATION: (include certificates, licenses, etc.)

• Master’s degree in finance, Business Administration, Accounting or related field.
  
• Professional qualification (ACCA/CPA/CMA or equivalent) highly desirable
  

Donor Budgeting & Proposal Development

• Lead development of donor proposal budgets and revisions (ECHO, EU, SIDA, FCDO, BHA/USAID, DANIDA, GFFO, SDC, UNICEF, etc.) ensuring alignment with donor rules, cost eligibility, exchange rate assumptions, and internal cost‑coverage strategy.
  
• Draft/validate budget narratives, cost allocation rationales, and consistency check against logframes and procurement/HR plans.
  
• Coordinate with Program, HR, and Supply Chain to ensure complete, realistic, and on‑time budget packages.
  
• Responsible for providing specialized knowledge and operational know-how within a budgeting and reporting area.
  

Donor Reporting Leadership

• Own the end‑to‑end donor financial reporting cycle: calendars, data extraction, reconciliations, currency conversions, cross‑checks against GL/ERP and BFUs, and final QC.
  
• Produce clear, error‑free reports and management notes (variance explanations, risk flags, corrective actions).
  
• Support timely delivery of quality financial reports to donors and internal reports to colleagues and HQ
  
• Ensure compliance with relevant country statutory and other financial obligations such as tax, levies and statutory returns
  

BFU Governance, Financial Analysis & Forecasting

• Lead/coach monthly BFU meetings and analysis with Budget Holders and projects managers.
  
• Drive variance analysis and ensure timely corrective actions, issue concise executive summaries to SMT.
  
• Track BFU actions to closure; maintain “no‑surprises” cadence on risks and deadlines.
  
• Deliver forward‑looking financial insights: rolling forecasts, burn rates, runway, pipeline/prognosis, scenario analysis.
  
• Support the Master Budget (MB) gap analysis, cost coverage and resource allocation decisions with clear, data‑driven recommendations.
  
• Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries.
  

Data quality, compliance & internal controls

• Design and enforce QC checklists and sampling for allowability/allocability/reasonableness, supporting compliance with donor and DRC rules.
  
• Improve shared cost allocations, timesheet alignment (during adjustments), documentation completeness, and projects audit readiness.
  

Ensure thorough and effective budgetary control in the country office.

• Monthly financial briefings to Head of Support Services (HoSS) on quality, compliance and foreseeable risks.
  
• Liaise with relevant Managers on key financial issues for all programs in the country, including co-funding, financial reporting, key variances and any remedial action
  

ERP / Dynamics & reporting systems

• Strengthen correct use of Dynamics (dimensions, postings, categories, reconciliations, data extraction) and produce analytics from ERP outputs.
  
• Develop job aids and quick guides; troubleshoot common errors; collaborate with super users/ HQ ERP support.
  

Cross‑functional Coordination

• Run a financial calendar (budgets, reports, BFUs, audits) with clear inputs/outputs for Programs, HR, and Supply Chain.
  
• Clarify SLAs for information flows to prevent bottlenecks and late escalations.
  

Mentoring & capacity building (Remote‑First)

• Provide remote mentoring and targeted coaching to finance staff on budgeting, reporting, analysis, and Excel/ERP.
  
• Facilitate short, practical clinics (e.g., “variance analysis in 30 minutes”, “Power Query for BFU”).
  

Process automation & standardization

• Build/maintain standard templates (Excel Power Query/Power Pivot; optional Power BI) for BFUs, reports, and forecasts.
  
• Document SOPs and create reusable tools to reduce manual errors and speed up monthly cycles.
  

Audit & Partner support (as needed)

• Prepare PBC lists, reconcile samples, and package documentation for audits.
  
• Support partner reviews/capacity strengthening on budgeting/reporting and basic controls.
  
• Participate in potential partner due-diligence assessment
  
• Review sub-grant agreement for donor’s audit requirement, instalments, reporting, etc.
  
• Participate in partners project kick-off and close-out meeting
  
• Participate in partner capacity assessment
  
• Review and approve financial report of partner