Sacco Registry Officer

• Degree in Records and Information Management or similar.
  
• Proficiency in IT.
  
• A minimum of 3 years of working experience. Experience with an electronic document management system will be an added advantage.
  
• Experience in procurement or asset management will be an added advantage
  
• Membership of relevant body.
  
• Good interpersonal skills
  

• Excellent interpersonal and communication skills
  
• Leadership, organizational and administrative skills
  
• Team player and self-motivated
  
• Excellent Computer skills
  

Maintenance of the society’s records both physical and electronic:

• • Maintaining an efficient registry in line with the society’s policies and data protection requirements.
    
  • Ensuring accurate records of file movements within the society.
    
  • Preparing monthly reports on the society’s records management.
    
  • Spearheading the upgrade of an electronic registry and its maintenance.
    
  • Putting in place an efficient system for archiving documents
    
  • Assisting in drafting, implementing and improving registry policies.
    

Providing effective mail management in the head office of the society:

• • Receiving, registering, and coding incoming notices, letters and other correspondence and forwarding to the designated department or officer.
    
  • Registering, dispatching and doing follow up of outgoing communications.
    

Monitoring society’s assets:

• • Ensuring all asset records are properly captured in the system regarding details and location
    
  • Tagging all assets on acquisition before distribution
    
  • Monitoring and tracking asset movement within the office, maintaining accurate records of asset movement and locations
    
  • Carrying out annual asset verification in the society and reconciliation with digital records
    
  • Making recommendations for the disposal of obsolete assets
    

Supervising the staff in the registry department.

Performing any other duties as may be assigned.