Technical Recruiter & Scheduling Coordinator

This position is ideal for someone with excellent English communication skills (C1–C2), strong organizational abilities, and experience managing multiple priorities in a fast-paced environment.

Position Overview

The Technical Recruiter & Scheduling Coordinator plays a key role in end-to-end recruitment — from posting jobs and screening candidates to conducting interviews, managing appointment schedules, and maintaining accurate client and candidate records.

1 | Recruiting & Interview Coordination • Post and update job openings on hiring platforms (e.g., CareerPlug, Indeed, LinkedIn). • Review resumes, pre-screen candidates, and conduct initial interviews by phone or video. • Schedule interviews with hiring managers and ensure timely communication throughout the process. • Follow up with candidates and clients to confirm interview outcomes and next steps. • Maintain accurate applicant data and pipeline tracking in Excel or ATS systems.

2 | Scheduling & Client Coordination • Coordinate candidate interviews and client appointments with professionalism and efficiency. • Manage daily and weekly schedules, ensuring proper alignment of availability and needs. • Handle client calls with clarity and warmth, collecting key information and logging it accurately. • Keep detailed records of client interactions, appointments, and follow-ups in tracking sheets.

3 | Administrative & Reporting Support • Maintain organized Excel or Google Sheets databases with client and candidate information. • Prepare recruiting and scheduling reports for management review. • Support onboarding processes by gathering documentation and tracking progress. • Assist with internal communications and ensure smooth coordination across teams.

4 | Scheduling & Payroll Administration · Build and maintain weekly caregiver and consultant schedules. · Match employees to assignments based on client needs, geography, and availability. · Verify and process timesheets for accuracy and completeness. · Run and manage payroll across in entities in like payroll systems like Paychex / ADP / etc,, ensuring accurate entries and timely processing. · Reconcile payroll data, invoices, and logs. · Track PTO, overtime, and discrepancies; maintain payroll documentation for management.

5 | Office & Operations Management · Oversee daily on-site operations, ensuring efficient workflow and documentation accuracy. · Handle employee, client, and vendor communications with professionalism. · Support billing and invoicing accuracy · Maintain organized digital and paper files for compliance and reporting. · Prepare weekly reports summarizing recruiting, scheduling, and payroll activities. · Create and update social-media posts (LinkedIn, Facebook, and community pages) to support hiring, marketing, and caregiver engagement.

6 | Real-Estate Project Support (≈ 10%) · Maintain project trackers, vendor logs, and timelines for ongoing real-estate projects. · Gather quotes and communicate with contractors or service providers. · Update spreadsheets for budgets and milestone progress, assisting with correspondence as needed.