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Consulting, business support, auditing Jobs in Lagos, Nigeria
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Executive Secretary
Lagos, Nigeria
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General Counsel - Senior Associate
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Eden Care & Resourcing Limited
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Myrtle Management Consultants Limited
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Lagos, Nigeria
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CLOSEDExecutive Assistant - Legal Officer
Lagos, Nigeria
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Excel And Grace Consulting
CLOSEDHR / Admin Manager
Lagos, Nigeria
Closing: May 30, 2024
10 days remainingPublished: May 15, 2024 (6 days ago)
Job Requirements
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Work experience:
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Job Summary
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Requirements
- Proven experience as an executive secretary, administrative assistant, or similar role, preferably in a non-profit or philanthropic organization.
- Over 10 years’ experience in an admin, executive support role.
- Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, with a professional and courteous demeanour.
- Attention to detail and accuracy in data entry, document preparation, and record keeping.
- Ability to handle confidential information with discretion and integrity.
- Flexibility and adaptability to changing priorities and requirements.
- Bachelor's degree in business administration, communications, or related field is preferred, with any other certification.
- Experience in Non-Profit Sector: Familiarity with the non-profit sector, including knowledge of fundraising strategies, grant management, and donor relations, is advantageous.
- Event Planning Skills: Experience in planning and coordinating events, such as fundraising galas, donor meetings, or awareness campaigns, would be beneficial.
- Financial Administration: Basic understanding of financial administration, budget tracking, and financial reporting would be helpful for supporting the executive team in financial matters.
- Commitment to Mission: A genuine passion for the mission and values of the non-profit organization, coupled with a demonstrated commitment to social impact and community service, is highly desirable.
Benefits
- The renumeration and career opportunities are competitive.
Responsibilities
Requirements
- Proven experience as an executive secretary, administrative assistant, or similar role, preferably in a non-profit or philanthropic organization.
- Over 10 years’ experience in an admin, executive support role.
- Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, with a professional and courteous demeanour.
- Attention to detail and accuracy in data entry, document preparation, and record keeping.
- Ability to handle confidential information with discretion and integrity.
- Flexibility and adaptability to changing priorities and requirements.
- Bachelor's degree in business administration, communications, or related field is preferred, with any other certification.
- Experience in Non-Profit Sector: Familiarity with the non-profit sector, including knowledge of fundraising strategies, grant management, and donor relations, is advantageous.
- Event Planning Skills: Experience in planning and coordinating events, such as fundraising galas, donor meetings, or awareness campaigns, would be beneficial.
- Financial Administration: Basic understanding of financial administration, budget tracking, and financial reporting would be helpful for supporting the executive team in financial matters.
- Commitment to Mission: A genuine passion for the mission and values of the non-profit organization, coupled with a demonstrated commitment to social impact and community service, is highly desirable.
Benefits
- The renumeration and career opportunities are competitive.
- Administrative Support: Provide high-level administrative support to the executive leadership team, including calendar management, travel arrangements, and expense tracking.
- Communication Management: Manage incoming and outgoing communications, including emails, phone calls, and written correspondence, ensuring timely responses and appropriate prioritization.
- Meeting Coordination: Organize and coordinate meetings, conferences, and events, including logistics such as venue booking, catering, and audio-visual setup.
- Document Preparation: Prepare and edit documents, reports, presentations, and other materials as needed, ensuring accuracy and professionalism.
- Database and Record Management: Maintain and update organizational databases, records, and files, ensuring data integrity and confidentiality.
- Project Assistance: Assist with special projects, research initiatives, and fundraising activities, providing administrative support and coordination as required.
- Stakeholder Liaison: Serve as a point of contact for internal and external stakeholders, including board members, donors, partners, and community members, fostering positive relationships and effective communication.
- Policy Compliance: Ensure compliance with organizational policies, procedures, and regulations, including data protection and confidentiality standards.
- Resource Allocation: Manage office supplies, equipment, and resources effectively, coordinating procurement and maintenance activities as necessary.
- Continuous Improvement: Identify opportunities for process improvement, efficiency enhancements, and best practices implementation within the administrative function.
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