Admin Officer (External)

Requirements

• Bachelor’s degree in Business Administration, Management, or a related discipline.
  
• 2–4 years of relevant experience in administration or facility management.
  
• Professional certifications in administration or facility management are an added advantage.
  

Administrative Operations

• Manage day-to-day administrative activities to ensure smooth office operations.
  
• Maintain office records, documents, and filing systems.
  
• Coordinate office supplies procurement and ensure adequate inventory levels.
  

Facility Management

• Oversee the maintenance and upkeep of office facilities, equipment, and workspaces.
  
• Coordinate repairs, servicing, and maintenance of office infrastructure.
  
• Ensure the office environment is safe, clean, and conducive for staff and visitors.
  

Vendor & Service Provider Management

• Liaise with external vendors and service providers for facility maintenance and office services.
  
• Manage service contracts and ensure vendors deliver services according to agreed standards.
  
• Process vendor documentation and support payment processes where necessary.
  

Asset & Inventory Management

• Maintain records of office assets, equipment, and furniture.
  
• Conduct periodic asset verification and inventory checks.
  
• Ensure proper allocation, tracking, and maintenance of organizational assets.
  

Health, Safety & Compliance

• Ensure compliance with workplace health and safety standards.
  
• Support the implementation of safety procedures and emergency preparedness plans.
  
• Ensure facilities comply with regulatory and organizational requirements.
  

General Administrative Support

• Support logistics arrangements for meetings, events, and official activities.
  
• Assist in coordinating office travel, accommodation, and logistics where required.
  
• Perform other administrative duties as assigned to support operational efficiency.