Administrative Coordinator

Minimum Requirements

• Bachelor’s degree in Business Administration, Management, Operations, or a related field.
  
• Minimum of 3 years’ relevant experience in administrative support, office operations, or coordination roles.
  
• Experience providing front desk, office administration, and general operational support in a structured environment.
  
• Demonstrated experience in recordkeeping, documentation, and office coordination processes.
  
• Familiarity with office management practices, including facility coordination, scheduling, and internal support services.
  
• Experience supporting inventory, storekeeping, or basic resource tracking is an advantage.
  

1. Front Desk & Office Coordination

• Manage front desk operations and ensure professional, efficient handling of visitors, calls, and inquiries.
  
• Coordinate visitor access, appointments, and reception processes to ensure a positive office experience.
  
• Maintain organized front office systems and records.
  

2. Administrative & Operational Support

• Provide timely, accurate administrative support to ensure smooth day‑to‑day operations.
  
• Manage schedules, calendars, and coordination tasks for teams and office activities.
  
• Track and ensure completion of assigned administrative tasks within agreed timelines.
  

3. Facility & Office Management

• Develop, update, and implement facility maintenance schedules.
  
• Ensure cleaning rosters are followed and office hygiene standards are maintained.
  
• Monitor office conditions and coordinate maintenance activities to minimize disruptions.
  
• Ensure office spaces are functional, safe, and conducive to productivity
  

4. Utilities & Resource Monitoring

• Monitor generator usage and track fuel consumption to ensure efficiency and accountability.
  
• Collect monthly departmental requests and monitor usage of office resources.
  
• Ensure efficient allocation and use of shared office resources
  

5. Storekeeping & Inventory Management

• Maintain accurate inventory records for office supplies and consumables.
  
• Monitor stock levels and ensure timely replenishment to prevent stockouts.
  
• Track issuance and usage of items, ensuring accountability and proper documentation.
  
• Conduct periodic physical inventory checks and reconcile discrepancies.
  
• Ensure proper storage, organization, and safe handling of inventory items.
  

6. Systems, Records & Reporting

• Maintain accurate administrative and operational records, including facility, inventory, and usage logs.
  
• Compile and submit periodic reports such as vehicle utilization, inventory status, and resource usage.
  
• Ensure proper documentation, filing, and recordkeeping in line with organizational standards.
  

7. Compliance, Office Standards & Risk Awareness

• Ensure adherence to administrative policies, procedures, and office standards.
  
• Maintain confidentiality and proper handling of sensitive information.
  
• Identify and report operational or facility-related risks in a timely manner.
  
• Support a safe, compliant, and well-managed office environment.