Campaign Admin & Procurement Manager

Qualifications and Experience:

Essential

• Proven previous experience in Admin and Procurement Management for International INGOs
  
• Bachelor's degree in Procurement and Operations or a related field, or equivalent experience
  
• Professional membership of a Procurement/Supply chain body
  
• 5-6 years of experience working in an operations role specifically procurement
  
• Experience leading and managing international procurements for INGOs
  
• Ability to work effectively and sensitively with staff in other locations
  
• Facilitation and coordination skills
  
• Sector awareness related to procurement
  

Procurement Strategy and planning (45 %)

• Ensure effective and efficient workflow of procurement processes in MC NG offices
  
• Line-manage assigned operations staff and provides oversight, capacity building and management support whilst ensuring staff objectives are set and monitored in line with HR guidelines
  
• Conduct annual demand planning and market assessment exercises to generate the Country Procurement Strategy with support from the COM and Programme and Project teams
  
• Ensure the Malaria Consortium Procurement Policy is followed for all procurements in the country
  

Administration (40%)

• Oversee all project and staff travel activities including national and international transportation, visas and hotels
  
• Ensure that all Malaria Consortium offices are well run and professional in appearance
  
• Provide an effective and efficient IT service to the organisation ensuring that staff computers, intranet and IT functions of the organization are functioning well and that problems are resolved efficiently and effectively
  
• Control administrative and IT risks to the organisation including viruses and critical system failure
  

Training (15%)

• Ensure appropriate capacity is provided for all procurement officers to improve service delivery for programme implementation
  
• Be the expert in Malaria Consortium on donor procurement policies, and ensure that implementation adheres to the donor and organizational policies and practices
  
• Conduct regular staff capacity building forums for specific challenge areas related to procurement actions
  
• Design, set – up and track VFM parameters for all procurements in MC NG office and periodically identify and recommend areas of efficiency gains
  
• Be the focal person for audit with focus on procurement
  
• Oversee the smooth running of MC procurement software, to trouble shoot and resolve any challenges experienced by the operations and programme teams with the software