Campaign Senior Procurement Officer

Qualifications and Experience:

• Degree or similar qualification in procurement or related field
  
• At least 5 years’ experience working in an operations related role specifically in procurement.
  
• Has previous experience as a Procurement Officer in an international NGO within the last 3-5 years
  
• Proven writing skills in English
  
• Ability to work effectively and sensitively with staff in other locations.
  

Procurement (60%)

• Support the procurement manager in coordinating procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved, and filed appropriately for future reference.
  
• Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can plan for their arrival.
  
• Process all related payments for procurements made within the specified timeline per MC agreements while ensuring documentation is complete and uploaded on SharePoint as at when due.
  
• Upload and track all documentation related to MC Procurement processes on SharePoint and secure in line with Data protection policy requirements.
  

Operations planning (15%)

• Collaborate with the Procurement Manager to ensure effective and efficient workflow of procurement processes in country related to contract monitoring, supply chain planning, proper asset registrations and logistics planning.
  
• Support the procurement manager to develop, implement their programme / project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes.
  
• Any additional tasks delegated and assigned by operations lead related to job role.
  

Strategic supplier agreements (25%)

• Maintain a database of all registered suppliers, pre-qualified suppliers, and Contract agreements in a secure manner.
  
• Carry out routine risk assessments for supplier engagement and contracting.
  
• Support the procurement manager to set active Framework Agreements and creation of Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.