Contract Administration

Role Accountabilities

Contract Administration & Control

• Administer contracts in accordance with agreed terms and company policies.
• Maintain accurate contract records, registers, and documentation throughout the contract lifecycle.
• Track contract deliverables, milestones, obligations, and expiry dates.
• Ensure contracts are properly executed, stored, and accessible to authorized stakeholders.

Contract Compliance & Monitoring

• Monitor compliance with contractual terms, including scope, pricing, timelines, and payment conditions.
• Flag deviations, risks, or non-compliance issues and escalate appropriately.
• Support enforcement of contractual rights and obligations.
• Assist in monitoring subcontractor and vendor compliance with contract terms.

Variations, Claims & Change Management

• Support the preparation, documentation, and tracking of contract variations, change orders, and amendments.
• Maintain logs for variations, claims, and correspondence.
• Assist in evaluating commercial impact of changes and supporting claims submissions.
• Track approvals and implementation of approved variations.

Coordination with Internal Stakeholders

• Liaise with operations, project, procurement, finance, and legal teams on contract-related matters.
• Support project teams with contract interpretation and guidance on obligations and entitlements.
• Assist finance with invoicing, payment certifications, and reconciliation in line with contract terms.

Reporting & Documentation

• Prepare periodic contract status reports for management review.
• Maintain correspondence files, contractual notices, and records of communication.
• Support internal and external audits related to contracts and commercial compliance.
• Ensure document control standards are adhered to.

Risk, Governance & Compliance

• Assist in identifying contractual risks and support mitigation actions.
• Ensure adherence to corporate governance, approval matrices, and authorization limits.
• Support compliance with legal, regulatory, and internal control requirements.
• Promote best practices in contract administration and documentation.

Key Requirements

• Bachelor’s degree in Business Administration, Law, Engineering, Quantity Surveying, or related discipline.
• Professional certification such as World CC/IACCM, PMP, CIPS, or similar is an advantage.
• Minimum of 4 years’ experience in contract administration or commercial support roles.
• Prior experience in upstream oil & gas or oilfield servicing companies is highly desirable.
• Good understanding of contract administration principles in oil & gas or oilfield services.
• Familiarity with commercial and contractual terminology and documentation.
• Strong attention to detail and document management skills.
• Ability to track multiple contracts and deadlines simultaneously.
• Strong organizational and coordination skills.
• Proficiency in MS Excel, Word, and contract management systems.
• Effective communication and stakeholder coordination skills.