Closing: May 8, 2024
3 days remainingPublished: Apr 25, 2024 (11 days ago)
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Job Summary
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Skills and Qualifications
- Microsoft Excel and other analysis tools
- Experience of using SAP (or other) computerized maintenance management tools.
- Safety leadership qualifications or certifications.
- Experience within a large corporation or complex organizational setting.
- Experience working with developing businesses, and also Landowner Companies (LANCO’s).
- Experience in engaging with contractors, in a developing country environment.
- Experience with Contract administration, with service-contractor environments preferred.
- Experience and confidence working in field or industrial environments, including remote locations.
- Business and ethics compliance.
- Understanding of company expectations relating to controls, reporting and compliance
- Understanding and knowledge of the host country’s commercial environment, and the role of government and regulatory authorities.
- Ability to integrate security and community objectives into plans for Service Contracting.
- Good interpersonal and motivation skills, with ability to manage discipline and performance issues in the workplace.
- Understanding of Operations Integrity Management System (OIMS).
- Strong understanding of International Production Enterprise System (IPES/SAP)
- Knowledge of safety management tools and systems. (JSA, Risk Assessment)
- OIMS 8-1 system knowledge to an advanced standard.
- Budgetary reporting and analysis skills
- Solid written communication and reporting skills.
- Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
- Good observation and listening skills
- Demonstrates high level of initiative.
- Good interpersonal and motivation skills.
- Good communications and presentation skills
- Good organizational and administrative skills
- Good communication skills (oral & written) in English
- Ability to interact in a multI-cultural environment
- Good Planning, execution and organizational skills
- Excellent computing skills
- Ability to work independently.
Responsibilities
Skills and Qualifications
- Microsoft Excel and other analysis tools
- Experience of using SAP (or other) computerized maintenance management tools.
- Safety leadership qualifications or certifications.
- Experience within a large corporation or complex organizational setting.
- Experience working with developing businesses, and also Landowner Companies (LANCO’s).
- Experience in engaging with contractors, in a developing country environment.
- Experience with Contract administration, with service-contractor environments preferred.
- Experience and confidence working in field or industrial environments, including remote locations.
- Business and ethics compliance.
- Understanding of company expectations relating to controls, reporting and compliance
- Understanding and knowledge of the host country’s commercial environment, and the role of government and regulatory authorities.
- Ability to integrate security and community objectives into plans for Service Contracting.
- Good interpersonal and motivation skills, with ability to manage discipline and performance issues in the workplace.
- Understanding of Operations Integrity Management System (OIMS).
- Strong understanding of International Production Enterprise System (IPES/SAP)
- Knowledge of safety management tools and systems. (JSA, Risk Assessment)
- OIMS 8-1 system knowledge to an advanced standard.
- Budgetary reporting and analysis skills
- Solid written communication and reporting skills.
- Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
- Good observation and listening skills
- Demonstrates high level of initiative.
- Good interpersonal and motivation skills.
- Good communications and presentation skills
- Good organizational and administrative skills
- Good communication skills (oral & written) in English
- Ability to interact in a multI-cultural environment
- Good Planning, execution and organizational skills
- Excellent computing skills
- Ability to work independently.
Main Functions
- Ensure Contractors work in accordance with contract terms and conditions.
- Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
- Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls.
- Oversee the administration and performance of service contracts.
- Ensure contract payments are executed accurately and anomalies are identified.
- Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.
- Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.
Key Duties
- Create Service Entries and amend Service Requests for Production Operations contract services providers that exist on Company’s SAP system.
- Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
- Foster positive, constructive relations and dialogue between Contractor and Company representatives, as well as assist in facilitating resolution to issues or problem-solving.
- Ensure sound systems are in place by Field Supervisor:
- Maintain critical contractual documentation, including SOA’s, Purchase Orders, Records of Meetings and decisions.
- Monitor the expiration dates of contracts
- Monitor and analyze the spend of contracts
- Monitor the status of Invoice receipt and payment.
- Ensure contract costs are allocated to correct cost centers or end users.
- Accurate records of Agreement Numbers, Purchase order numbers and Contract Owners/Admin.
- Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS 8.1 and business requirements.
- Provide Production Department support to Accounts Payable as required.
- Help direct Contractors to in-house and external resources that can assist in achieving compliance and safe work practices (e.g.; SHE resources, training opportunities, Subject matter experts that can assist).
- Work with Contract Administrator to identify performance and efficiency improvement opportunities in contracts, including arranging performance reviews and meetings to identify opportunities.
- Perform assignments in a safe and diligent manner, timely inform the supervisor about any incidents, injuries, near misses and potential hazards at his/her working place or at others’ working places if witnessed
- Promptly flag with Supervisors any observed or potential controls gaps or non-compliances with Company policies.
- Report contractor compliance with all applicable ExxonMobil OIMS & CIMS standards.
- Ensure ExxonMobil’s Procurement and Financial processes are adhered to.
- Report contractor performance and status in accordance with Global Operations and EMPNG requirements.
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