Executive Assistant - Multiple

Qualifications and Experience

• Bachelor’s degree in Business Administration, Business, Commerce, Public Administration, Finance, or a (closely) related field
  
• A minimum of 10 years of relevant work experience supporting senior executives in complex organizations, of which at least three (3) years should have been within an international organization, multilateral development bank, or development institution
  
• Secondary/High school education or an undergraduate diploma, combined with advanced administrative or office management training, and a minimum of 15 years of progressively responsible experience as an Executive Assistant supporting senior executives
  
• Proven experience leading high-level events independently, demonstrating ownership, assertiveness, and the ability to deliver results without close supervision
  

Executive Support and Coordination

• Provides high‑quality administrative and organizational support to the Vice President
  
• Manages complex calendars, schedules and coordinates high‑level meetings and appointments, and arranges logistics
  
• Receives, reviews, screens, and distributes incoming correspondence; ensures priority items are immediately brought to the attention of the Vice President and ensures timely follow‑up
  

High-Level Engagements and Event Arrangements

• Prepares and circulates meeting notices, agendas, and documentation in advance
  
• Coordinates high‑level meetings, appointments and conference calls, ensuring full logistical readiness
  
• Confirms participation and preparedness of attendees
  

Cross‑Unit Coordination and Committee Support

• Coordinates documentation and communication across Units, Functions, and Departments, ensuring alignment on priorities and deadlines for submissions related to budget, departmental reports, and work programs
  
• Consolidates inputs and submissions for internal review processes and other VP‑chaired internal meetings, ensuring timely receipt of required materials
  
• Prepares documentation packages, ensuring completeness, accuracy, and adherence to institutional standards for Ministerial Council, Governing Board and committees chaired by the Vice President
  

Document management

• Maintains departmental document repositories and knowledge‑management structures
  
• Oversees document workflows to ensure timely processing
  
• Maintains a complete and organized e‑filing system