Executive Assistant

Qualifications and Experience

• A Bachelor’s degree in Business Administration, Public Administration or in relevant field
  
• A minimum of 10 years relevant professional experience, of which 3 years should have been at a responsible level in a large organization, preferably international in nature
  
• Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.
  

Correspondence

• Provides background information and files concerning correspondence and ensures that urgent/important items are drawn to the (Office of the) President’s attention.
  
• Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received, for the signature of the President.
  
• Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.
  

Business meetings/ events arrangement

• Receives officials and other visitors to the Office of the President and arranges meetings, notifies participants of place, date, time, and subject.
  
• Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.
  
• Manages the President’s calendar and assists and advises the Office on a variety of administrative and logistical matters ensuring smooth daily operations.
  

Coordination

• Coordinates overall department activities involving the President with other assistants within other departments.
  
• Coordinates logistical arrangements of workshops and trainings attended by the President.
  
• Support compliance with internal policies and deadlines
  
• Handling sensitive information with discretion.
  

Document management

• Designs and maintains accurate and effective physical and electronic filing system.
  
• Performs other duties as required by the (Office of the) President and/or Chief of Staff