Finance Assistant

Requirements

• Minimum of a Bachelor equivalent in Accounting/Finance;
  
• Exceptional organization, time management, and attention to detail;
  
• Professionalism, honesty, reliability, autonomy & strong sense of responsibility;
  
• Very good communication & training skills;
  
• Strong computer skills particularly in MS Excel, literacy and numeracy;
  
• Fluent in English.
  

• Check all invoices and confirm their amount as from their reception and the coherence with the accountancy in Saga;
  
• Prepare a report for the Finance Officer of all missing invoices or differences in amounts from the SAGA extracted file;
  
• After the monthly accounting closure check the accounting codes, the project codes, and the budget codes;
  
• Correct any errors in the invoices if necessary;
  
• Check that all the invoices are present for each budget line and each contract;
  
• Ensure photocopying of all original & split documents;
  
• File the originals according to budget (contract) and budget line;
  
• File everything very conscientiously;
  
• Reclassify the invoices according to their new budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines);
  
• Check that the accounting codes, the project codes, and the budget codes are accurate as per the attached PR or program allowance request form;
  
• Finalize the dispatch of files by adding labels and adequate packaging for the originals to be sent to the capital;
  
• Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in the excel file;
  
• Check that all the invoices are present for each transaction in the accountancy;
  
• At the end of the monthly accountancy closure, prepare the files to be sent to capital (final checking of invoices and their presence;
  
• File and archive the copies in the base.